Position Title:

Analyst, Payroll

FLSA Status:

Exempt

Salary Grade, if non-union:

SG18

Pay Grade, if union:

Non-Union or Specific Collective Bargaining Agreement:

Non-Union

Our Mission:

The mission of Polk County Public Schools is to provide a high quality education for all students.

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The duties are intended to describe the nature and level of work being performed by the employee assigned to the position. This job description is not meant to be construed as an exhaustive list of all responsibilities, duties, and skills required of this position. Other duties may be assigned which are not listed. Additionally, when duties and responsibilities of this job change, this job description will be reviewed and updated, subject to changes and business necessity.

Custom Job Purpose:

Responsible technical and professional work in analyzing work processes and payroll functions to ensure accuracy, efficiency, and timeliness, particularly relating to salary calculation as it relates to overpayments/underpayments, personnel/payroll/risk management actions, aligning work process with applicable School Board policies, state and federal law.

Essential Functions of this Job

Responsible for verifying internal audit of salary calculations. Examines and evaluates data entry error reports and make recommendations for improvements in the process. Continually analyzes critical Payroll data and designs data collection methods to provide the department with relevant data to support innovative and improved processes. Uses organizational knowledge of the department as to how all of the payroll positions relate to each other to make appropriate recommendations. Supervises, reviews, and checks the implementation of the improved work processes. Prepares written reports and discusses recommendations with appropriate administrators. Serves as a supervisor as well as a back-up and is crossed trained in regard to salary calculations for both union and non-union salaries. Maintains a system of accounts receivable for all separate/terminated/retired overpaid employees, recording and maintaining the letters and payments received.

Non-Essential Functions of this Job

Performs other duties as assigned.

Knowledge, Skills and Abilities:

Considerable knowledge of data collection and analysis and their application to the payroll functions of the school board. Knowledge of spreadsheet and word processing software. Ability to plan and implement the programs directed towards ensuring effective utilization of departmental resources to support the district#s Payroll needs. Knowledge of payroll policies and procedures. Must possess good oral and written communication skills. Ability to analyze data then troubleshoot any discrepancies and implement corrective procedures. Bilingual/biliterate preferred.

Education, Experience and/or Certification/License Requirements

Graduation from an accredited college or university with a Bachelor's Degree in Accounting or Business related field preferred; minimum of (3-5) years' experience in accounting and payroll, previous supervisory experience preferred.

Work Context:

Requires sitting and some standing, walking and moving about to coordinate work. Requires face-to-face discussions and contact with individuals and/or teams. Requires the use of alternative communication systems, such as electronic mail, telephones and computers. Requires coordination of work tasks to establish priorities, set goals and meet deadlines. Requires work with both internal and external contacts, and with the public.

Physical Environment:

Requires working indoors in environmentally controlled conditions. Requires sitting for the majority of the day, and the ability to lift, carry, move and/or position objects infrequently weighing up to 20 pounds.

Local Code:

10342

EEO5:

44

The School Board of Polk County, Florida, prohibits any and all forms of discrimination and harassment based on race, color, sex, religion, national origin, marital status, age, homelessness, or disability or other basis prohibited by law in any of its programs, services, activities or employment.