Description

Job Title: Accounting and HR Clerk II

Location: Bartlett, Tennessee

Reports to: Controller

FLSA Status: Hourly/Non-Exempt

Prepared By: Human Resources

COMPANY OVERVIEW

Established in 1985, Lowrie Electric provides comprehensive electrical contracting and maintenance services for a full range of industries. As an experienced single-source provider, we have the capabilities to furnish, install, and maintain virtually any electrical system or combination of systems. Our sound management and extensive pre-construction services enable us to coordinate the diverse resources required for mission critical and other construction projects. Our Design-Build/Design-Assist services, detailed budgeting, and value engineering help us meet fast-track schedules and produce significant cost savings.

POSITION SUMMARY

The Accounting and HR Clerk II is responsible for supporting the day-to-day Accounting and Human Resources activities. The successful candidate will demonstrate a willingness to perform needed operations responsibilities to lead the Company, effectively supporting Executive Leadership. This job requires a high energy level with a focus towards administration, compliance, analysis, and customer service.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Include the following. Other duties will likely be assigned.

• Perform financial reporting, accounting, billing, collections, payroll, and budgeting duties.

• Follow internal control policies, guidelines, and procedures for activities such as budget administration, cash and credit management, and accounting.

• Assist with monthly and quarterly accounting close and preparation of financial statements and reports.

• Prepare payroll and generate reports as needed in the absence of accounting and/or payroll personnel.

• Coordinate timely payments with suppliers and purchasing personnel.

• Prepare monthly journal entries.

• Perform monthly bank reconciliations.

• Prepare monthly, quarterly, and annual general ledger account reconciliations.

• Work to improve internal controls and processes.

• Responsible for ongoing compliance of maintaining employee files and associated records in accordance with all state and federal requirements.

• Administration of Company policies and procedures.

• Assist with internal/external audits schedule and requirements.

• Assist with any relevant HR related audits, complaints, or claims.

• Review and approve monthly HRIS reports to include Inter-Company Insurance Billings, 401k Contributions and FSA contributions.

• Oversee and enter employee data in the company’s HRIS including salary, bonus, benefits, 401(k), and FSA administration.

• Maintains hiring, discipline, and termination practices in compliance with all applicable state and federal regulations including but not limited to EEOC and OFCCP compliance.

• Posts jobs using company approved system (UKG) and works with hiring managers to ensure qualified candidates are hired using legally compliant methods.

• Assists in preparation of financial reports for senior management.

• Complete ISN/Avetta or other third party Customer system reporting requirements such as hours worked, training completed and safety manual updates.

• Work with local Safety on any needed updates to safety documentation, such as the safety manual.

• Prepare weekly toolbox talks to be included with weekly payroll checks. Track toolbox talks that are returned and inform Project Managers when toolbox talks are not returned by their foreman.

• Work with the Fleet Manager to coordinate and track company vehicle licensing and registration.

• Coordinates new hire requests, interviewing process, pre-employment screening, and new hire documentation in compliance with all state and federal regulations.

• Request New Hires setups through the Cherwell system for all IT requirements.

• Responsible for ordering and setting up phones for approved employees

QUALIFICATIONS

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

POSITION REQUIREMENTS/PREFERRED EDUCATION and/or EXPERIENCE

• BA/BS in Accounting, Finance or similar degree preferred

• Minimum 1-2 years Accounting experience. Human Resources experience a plus

• Experience in the construction industry and union environment a plus

• Working knowledge of federal, state, and city regulations and guidelines.

• Proficiency using Microsoft Office (i.e., Outlook, Word, Excel) applications.

• Working knowledge of financial/payroll software helpful. Experience using Starbuilder preferred.

REQUIRED ATTRIBUTES

The requirements listed below are representative of characteristics and demonstrated capabilities sought to perform this job successfully.

• Must possess excellent written and verbal communications skills.

• Must demonstrate ability to effectively organize and manage multiple projects.

• Must demonstrate ability to analyze and solve problems.

• Must demonstrate commitment to EMCOR values.

LANGUAGE SKILLS

Must have the demonstrated ability to effectively communicate in English, cooperate, and collaborate with multiple levels of customer, employees, unions, government agencies, vendors and suppliers, and other contractor organizations.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk and hear; move within the office to retrieve files and meet with employees in their offices or conference room.

Able to work at a computer (reading and keying) or extended periods of time.

This role requires communicating verbally and in writing one on one, in small groups, as well as presenting to larger groups of employees.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee should expect to work in a typical office environment.

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)