This job was posted by https://www.vermontjoblink.com : For more information, please see: https://www.vermontjoblink.com/jobs/1164982

Overview

The Department of Libraries seeks a highly skilled and experienced Grants and Contracts Administration Manager to oversee and manage the allocation and compliance of significant federal funds, including the US Treasury American Rescue Plan Act (ARPA) Capital Fund and Congressionally Directed Spending (CDS) Housing and Urban Development (HUD) grants. This critical role serves as the principal contact for these grant programs and ensures adherence to federal and state regulations throughout the grant lifecycle. The successful candidate will manage \$26.4 million in federal funds designated for public library capital projects and ensure these projects meet completion deadlines and regulatory compliance.

\ Key Responsibilities:\ Grant Management and Oversight: The Grants and Contracts Administration Manager will report to the Commissioner of the Department of Libraries and will oversee the administration of the ARPA Capital Fund and CDS HUD grants. The Contracts and Grants Administration Managerwill supervise the Library Grants Specialist. This team will ensure all projects align with federal and state regulations.\ Compliance and Regulation: Develop and implement effective tracking and monitoring systems to oversee grant expenditures and compliance. Advise and guide awardees on compliance issues, recommend corrective actions, and manage the denial of funding or reimbursement requests for non-compliant projects.\ Stakeholder Engagement: Serve as the primary liaison with municipal and incorporated/non-profit public libraries and federal agencies. Participate in public hearings, meetings, and committees as the lead representative for grant-related matters.\ Reporting and Documentation: Prepare detailed reports on grant usage and compliance. Ensure accurate and timely reporting to federal agencies and the State of Vermont as required.\ Training and Support: Provide essential training and technical assistance to staff and grant recipients on federal and state grant requirements and compliance.\ Financial Management: Work closely with the Department of Library\'s Business Unit, with Agency of Administration Finance Department staff, and with the Library Capital Grants Specialist to manage fund drawdowns and reimbursements. Ensure financial activities of the Department and grantees follow grant stipulations and federal and state requirements.\ Deadline-oriented Oriented: Must ensure all projects are completed and fully compliant by the grant deadlines, and maintain complete and thorough award files.\ Financial Stewardship: Responsible for managing a budget totaling \$26.4 million in funds from two federal agencies.\ Work Environment: The position requires patience, diligence, and the ability to effectively interact with stakeholders who may have limited experience with federal grant regulations.

Environmental Factors

Duties are performed in a standard office setting but may involve some travel for which private means of transportation is required. Some evening or overtime work may be necessary. Interaction with grantees, contractors and consultants through phone contact is required.