Position is available to employees of the Associated C.O.L.T. Staff of the University of Maine at Augusta from 09/11/24 through 09/18/24 and to external applicants thereafter.

Job Description:

The University of Maine at Augusta is seeking applications for the full-time position of Administrative Specialist Career Level 2 (CL2) in the Veterinary Technology Program.

Responsibilities include, but are not limited to:

• Receive invoices, check requests and other forms electronically for coding and processing.

• Creating and organizing documents and reports using Microsoft Office, Excel, Google drive, etc.

• Maintaining confidential student and patient records.

• Monitoring inventory and ordering supplies.

• Tracking expenditures and budgets.

• Scheduling, planning, and preparing for meetings, events, and offsite course learning.

• Staffing the front desk and answering phone

• Providing administrative support including screening calls, visitors, and mail

• Maintaining office equipment including copiers, facilitating service orders for lab equipment such as microscopes and x-ray.

• Provides customer service to both members of the University of Maine System community and outside vendors.

• Troubleshooting technological problems and submitting work orders/tickets for support services.

Work Schedule: Monday-Friday, 8:00 a.m. - 5:00 p.m. Occasional additional evening and/or weekend hours may be required.

Wage: The starting rate is $18.22 for a new hire or the appropriate transfer rate for a current employee within the ACSUM collective bargaining unit.

Benefits: UMA offers a wide range of benefits (https://www.maine.edu/human-resources/benefits/) (ACSUM) for employees including, but not limited to, tuition benefits (employee and dependent), comprehensive insurance coverage including medical, dental, vision, life insurance, and short and long-term disability as well as retirement plan options.

Qualifications:

Required:

• High School diploma or equivalent education and job-related experience, including two years of administrative support experience.

• Accounts payable experience

• Experience with data entry and web-based programs

• Strong organizational skills and attention to detail

• Excellent written and oral communication skills

• Solid math and problem-solving skills

• Positive attitude, self-starter, ability to work independently and as part of a team

• Strong computer skills and experience using spreadsheet software such as MS Excel

• Customer service experience

• Ability to work on-site

Preferred:

• Associate's degree

• Accounting skills and experience

• PeopleSoft, SciQuest, and/or other ERP experience

• Familiarity with veterinary medicine and comfort working around animals.

Complete job description (https://docs.google.com/document/d/1Gitci49o6hNvTuoVuBIEWN98ucLAmkjJ/edit?usp=drive_link) (linked).

Application Process: To apply, please submit the following documents via the "Apply for Position" link:

• Cover letter

• Resume

Incomplete application materials cannot be considered.

Background screening is mandatory for the successful applicant.

Review of applications will begin October 1. Applications received after September 30, 2024 will be reviewed at the discretion of the University.

We are not able to consider applicants who require Visa sponsorship support.

About the University of Maine System:

The University of Maine System (UMS), established in 1968, consists of seven universities and the University of Maine School of Law, spread across various locations in Maine. UMS provides system-wide services and governance from these locations, leveraging the distinct strengths and collaborations among its institutions to advance strategic priorities for UMS (https://www.maine.edu/strategic-plan/) and the state of Maine.

Choosing UMS means opting for a high quality of life supported by excellent benefits such as tuition waivers, robust retirement contributions, and comprehensive insurance coverage including medical, dental, vision, life, and disability. Maine's diverse landscapes, from accessible wilderness and rugged coastline to urban centers and rural communities, offer numerous cultural activities, strong public schools, safe neighborhoods, and high-quality healthcare. Discover more about Maine's exemplary lifestyle on the Maine Office of Tourism website (https://visitmaine.com/plan-your-visit/relocating-to-maine) .

About the University of Maine at Augusta:

UMA (https://www.uma.edu/) transforms the lives of students of every age and background across the State of Maine and beyond through access to high-quality distance and on-site education, excellence in student support, civic engagement, and professional and liberal arts programs.

UMA is the third-largest public university in Maine. In addition to its main campus in the state’s capital, UMA also serves students at its campus in Bangor (UMA Bangor) and through UMA Centers around the state. With its multiple locations and long-term expertise in online and distance learning, UMA is generally considered the university of choice for Mainers of all ages who want to attend college without uprooting their lives.

Equal Opportunity Statement:

In complying with the letter and spirit of applicable laws and pursuing its own goals of diversity, the University of Maine System does not discriminate on the grounds of race, color, religion, sex, sexual orientation, transgender status, gender, gender identity or expression, ethnicity, national origin, citizenship status, familial status, ancestry, age, disability physical or mental, genetic information or veterans or military status in employment, education, and all other programs and activities. The University provides reasonable accommodations to qualified individuals with disabilities upon request. The following person has been designated to handle inquiries regarding non-discrimination policies: Director of Equal Opportunity, 5713 Chadbourne Hall, Room 412, University of Maine, Orono, ME 04469-5713, 207-581-1226. TTY 711 (Maine Relay System).

Clery Act:

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, such as the University, prepare, publish and distribute an Annual Security Report, (ASR) and provide notice of the availability of the ASR to all prospective employees. This report consists of two basic parts: disclosure of the University’s crime statistics for the past three calendar years; and disclosures regarding the University’s current campus security policies. You may view the University’s Annual Security Report by clicking on this link: https://www.uma.edu/compliance/annual-security-report/

About the University of Maine System

The University of Maine System (UMS), established in 1968, consists of seven universities and the University of Maine School of Law, spread across various locations in Maine. UMS provides system-wide services and governance from these locations, leveraging the distinct strengths and collaborations among its institutions to advance strategic priorities for UMS (https://www.maine.edu/strategic-plan/) and the state of Maine.

Choosing UMS means opting for a high quality of life supported by excellent benefits such as tuition waivers, robust retirement contributions, and comprehensive insurance coverage including medical, dental, vision, life, and disability. Maine's diverse landscapes, from accessible wilderness and rugged coastline to urban centers and rural communities, offer numerous cultural activities, strong public schools, safe neighborhoods, and high-quality healthcare. Discover more about Maine's exemplary lifestyle on the Maine Office of Tourism website (https://visitmaine.com/plan-your-visit/relocating-to-maine) .