The Center for Social Concern (CSC) fosters a lifelong commitment to active citizenship by integrating education, action, and reflection into community-focused programming for Hopkins students within Baltimore City. We are seeking a Sr. Administrative Coordinator whose role is critical in providing administrative, programmatic, and financial management support to the Center for Social Concern’s portfolio, advancing our mission. This position will be highly detailed and technical and require exceptional administrative judgment and communication with a diverse network of people.

The candidate will be responsible for maintaining a foundational level of knowledge of a variety of programs and financial management platforms that support departmental operational processes. The ideal candidate for this role will be a collaborative team member as they will work with all CSC staff members to support the CSC’s office and financial management as well as logistical support.

The role develops and manages complex and key administrative projects: databases, reports, grant proposals and reports, office workflow, records control, course materials, calendar management for the executive director, coordinates departmental meetings (in-person and virtual), maintains office supplies, on-site facilities coordination, logistics management for programs and events, and assists with special projects.

Reporting to the CSC Deputy Director, this position will perform a wide variety of duties and administrative tasks necessary for the smooth operation of the Center.

Specific Duties & Responsibilities

Office Management/Administrative Support (60%)

• Analyze information and draft reports, present findings to department leadership, and take the lead in the development of enhancements or remediation plans.

• Ensures smooth management of the day-to-day administrative operations of the Center including coordination with IT services, Jcard management, events and scheduling, housing, facilities, catering, and other campus departments and vendors as needed to ensure general office and event maintenance.

• Develop new processes and procedures to manage office workflow.

• Manages inventory of office supplies and places new orders as needed.

• Responsible for the timely and appropriate dissemination of information, both across the office or to external students/community-based and internal partners.

• Oversee activities of the office; establish and assign priorities, ensure timelines and deadlines are adhered to and met including calendar management of the executive director and additional centralized department calendars.

• Coordinates complex staff meetings (in-person and virtual via conferencing platforms); organizes meeting materials, agendas, and meeting minutes as needed.

• Coordinates travel for CSC staff guests as needed.

• Engage in project management activities; develop project plans, identify and assign deliverables, ensure contributors stay on task, and meet deadlines for special projects and events as required.

Financial Management and Logistical Support (40%)

• Provides risk management, operational, and financial management support for CSC programs that includes platform management, supply purchasing, room reservation requests, transportation coordination, and overseeing general budget management.

• Supporting the management of the Lyft Program for all CSC programs through Hopkins Engage data management platform & Lyft platform and overall transportation to support CSC programs as needed.

• Supports budget analyst as needed to process financial management transactions such as student timesheets, invoices, reimbursements, SAP and timesheetsX analysis and reporting, and honorariums.

• Analyze, draft, and present project data to support program proposals, grant proposals, and financial reports.

Special Knowledge, Skills, and Abilities

• Possess a deep passion for civic, community, and student engagement in Baltimore.

• A sophisticated understanding of the economic and racialized systemic inequities in Baltimore and demonstrated commitment to advancing equitable community engagement.

• Strong organizational and problem-solving skills; attention to detail.

• Excellent written and verbal communication skills.

• Strong ability to work both independently and collaboratively.

• Demonstrate flexibility and adaptability to a fast-paced working environment.

• Ability to manage complex relationships in a dynamic environment – across departments as well as students at undergraduate and graduate levels and community partners.

• Demonstrates a strong team-orientated approach to coordinate events and provide logistical support with a diverse network of people.

• Demonstrated capacity to work effectively with persons from diverse backgrounds (e.g., class, race, gender, nationality, sexual orientation, religious affiliation, etc.) and to foster sensitivity to diversity and an inclusive campus and community culture.

Minimum Qualifications

• High School Diploma or graduation equivalent.

• Five years of progressively responsible administrative experience.

• Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

• Associate or bachelor's Degree preferred.

• At least three years’ experience in event planning, logistics, or coordination.

• Experience in a professional setting providing office management and administrative assistance.

Classified Title: Sr. Administrative Coordinator

Role/Level/Range: ATO 37.5/03/OF

Starting Salary Range: $21.00 - $36.50 HRLY (Commensurate with experience)

Employee group: Full Time

Schedule: Mon - Fri / 8:30am - 5:00pm

Exempt Status: Non-Exempt

Location: Hybrid/Homewood Campus

Department name: ​​​​​​​Center for Social Concern

Personnel area: University Student Services

Equal Opportunity Employer:

Johns Hopkins University is an equal opportunity employer and does not discriminate on the basis of race, color, gender, religion, age, sexual orientation, national or ethnic origin, disability, marital status, veteran status, or any other occupationally irrelevant criteria. The university promotes affirmative action for minorities, women, disabled persons, and veterans.