University of Maryland, Baltimore (UMB) is seeking an Office Manager to join Facilities Management - Architecture, Engineering, Construction Services.Design & Construction provides facilities programming, design, and construction services to the UMB schools and administration, ranging from the smallest renovation job to the largest capital project. * * BENEFITS (Exempt Regular): UMB offers a comprehensive benefits package that prioritizes wellness, work/life balance, and professional development, along with additional exciting perks that employees can take advantage of. This position participates in a retirement program (pension or optional retirement plan/ORP) that must be selected and is effective on your date of hire. Exempt regular staff receive a generous PAID leave package that includes over 4 weeks of vacation accrued each year, 15 paid holidays, 3 personal leave, unlimited accrual of sick time, and comprehensive health insurance; professional learning and development programs; tuition remission for employees and their dependents at any University System of Maryland school; and flexible work schedules and teleworking options (if applicable per job). / / *UMB is a public university and constituent institution of the University System of Maryland. All employees are expected to work primarily physically within the State of Maryland. * PRIMARY DUTIES * Responsible for the day-to-day administrative support functions for the department, inclusive of data entry into the Project Management Information System. This includes establishing new projects within the PMIS, adding project team members, processing invoices, initiating requisitions, and providing general support to the project managers. * Perform daily administrative duties related to financial operations, procurement, and human resources. Schedule departmental training, maintain training database, and organize office activities. * Coordinate and communicate department wide initiatives including recruiting efforts, department meetings, unit calendars (conference rooms, leave calendar, etc.), etc. * Ensure operations of equipment by completing preventative maintenance requirements; calling for repairs; maintaining equipment inventories; establishing standing supply orders (paper, toner, etc.). Restocking supplies, equipment setup and breakdown, catering requests, and ensuring general upkeep of common office space. Periodically analyze internal processes, equipment, and supplies, and implements changes to improve operations. * Act as a liaison with other departments and outside agencies, which may include high-level staff such as management team. Handle confidential and non-routine information and explains policies when necessary. * Develop and provide input for office/operational unit operating budget. Achieves financial objectives by managing the annual budget; scheduling expenditures; analyzing variances; initiating corrective actions. Assist budget office with billing for project fees inclusive of preparation and distribution of Regional Campus Invoices. * Supports purchasing and travel management for administrative unit, including procurement card purchases, initiating purchase requisitions, and processing travel reimbursement. * Produce and edit the regular publication of summary project performance reports for meetings with clients and university leadership. Ensure project managers have updated all project information on biweekly basis. * Maintain badging and building access control for department and vendor personnel. MINIMUM QUALIFICATIONS Education:Bachelor's degree Experience:Two (2) years of experience in administrative or business operations work. Experience in the design and/or construction industry preferred. Other:Related experience may be substituted for education. KNOWLEDGE, SKILLS, ABILITIES Knowledge of position requirements. Knowledge of all applicable requirements, regulations, and laws. Skill in effective use of applicable technology/systems. Ability to effectively communicate both verbal and written thoughts, ideas, and facts. Ability to work cooperatively with others and independently. Ability to demonstrate, understand, apply, and adhere to the UMB Core Values of Respect and Integrity, Well-being and Sustainability, Equity and Justice, and Innovation and Discovery. HIRING RANGE:$67,000 - $74,000 per year (Commensurate with education and experience) UMB is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law or policy. For assistance related to employment, please contact the Staffing department atHRJobs@umaryland.edu. If you anticipate needing a reasonable accommodation for a disability under the Americans With Disabilities Act (ADA), during any part of the employment process, please submit aUMB Job Applicant Accommodation Request. You may also contactHRDiversity@umaryland.edu. Please note that only inquiries concerning an ADA request for reasonable accommodation will be responded to from this email address. The University of Maryland, Baltimore prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to the Title IX Coordinator. For more information, follow this link UMB Notice of Non-Discrimination. Job: Reg or CII Exempt Staff* *Organization: Division of Facilities Maintenance *Title: *Design & Construction, Office Manager Location: null Requisition ID: 240001PG