Description

The Space Telescope Science Institute (STScI) is seeking a Chief of Staff to provide support to the Director by managing the delivery of high-priority specific and Institute-wide initiatives, ensuring seamless communications amongst a variety of audiences, and building connections across STScI and with its stakeholders. This position will require majority on-site presence, reporting to the STScI headquarters in Baltimore, Maryland. Learn about STScI Missions (https://www.stsci.edu/what-we-do)

The Chief of Staff is pivotal in fostering a positive, collaborative, and productive environment through interactions with both internal and external stakeholders. This role requires excellent organizational, communication and leadership skills, and the ability to monitor a diverse and complex portfolio of activities. Link to apply : https://stsci.slideroom.com/#/permalink/program/81575

Essential Responsibilities:

Planning and Strategy:

• Collaborate with senior leadership on behalf of the Director, to prioritize and execute strategic Institute initiatives.

• Oversee Directors' initiatives and work with stakeholders to ensure successful, timely outcomes.

Decision-Making:

• Provide insights and recommendations to the Director in support of the decision-making processes.

• Monitor and report on institute-wide and multi-mission issues to the Director and senior management.

• Act as a trusted advisor, offering objective perspectives on key issues.

Communication:

• Serve as a liaison to ensure communications between Missions, Divisions, and Senior Leadership are effective and focused. Take the initiative in resolving differences and eliminating ambiguity or confusion that may exist in such interactions.

• Communicate objectives and strategic initiatives clearly and effectively to a variety of audiences so that priorities, principles, and expectations are well understood and drive the work and goals of the organization.

Executive Support:

• Anticipate needs and provide support to ensure the Director is knowledgeable of current topics.

• Ensure the Director’s involvement in decision making processes takes place at key times, where their input and authority are most needed.

• Support the preparation of presentations and materials for board meetings, conferences, and all hands meetings.

• Ensure high levels of discretion and confidentiality.

Hiring and Management:

• Establish standards and procedures for hiring and managing administrative personnel & communications manager supporting the Director’s Office.

• Foster a positive and productive work environment.

Qualifications:

Bachelor’s Degree in Business Administration, Engineering, or other technical fields. Advanced degree is preferred. 8+ years of experience in a senior management role, preferably as a Chief of Staff or similar role. Experience in an academic, science, or engineering organization preferred.

Knowledge, Skills, and Abilities:

• Leadership Skills:

• Recognized as a leader through current or past experience in leadership positions requiring initiative, independent judgment, and sound decision-making.

• Ability to serve as an agent for change including motivating staff.

• Problem Solving:

• Strong analytic and problem-solving skills with the ability to identify solutions to complex issues.

• The ability to “determine the signal in the noise” and identify fundamental issues when confronted with complex, conflicting, or ambiguous data.

• Ability to influence and drive decisions and reach consensus without direct line authority.

• Organizational Skills:

• Detail oriented; Able to effectively prioritize and execute competing tasks and projects

• Strong ability to disseminate significant amounts of information in a concise and informed manner.

• Communication:

• Ability to make effective and persuasive presentations on controversial or complex topics to a variety of audiences.

• Ability to respond appropriately and effectively to sensitive inquiries or complaints.

• Interpersonal Skills:

• Ability to establish and maintain effective and harmonious working relationships within the Institute, with AURA and oversight entities, with NASA, and with other outside entities.

Compensation is commensurate with education and experience. Position offers comprehensive benefits and relocation assistance. Salary range is $95-120K. Explore the Benefits! (https://www.stsci.edu/opportunities/benefits)

Applicants should submit the following materials in a single PDF file: a cover letter, resume, and contact information for three professional references. Candidates should take advantage of the cover letter to describe their particular interest and how your experience could support success as Chief of Staff.

Please ONLY use this link to apply: https://stsci.slideroom.com/#/permalink/program/81575 (https://stsci.slideroom.com/%23/permalink/program/81575)

Applications received by November 15, 2024, will receive full consideration.

Inquiries can be sent to careers@stsci.edu

The diversity of the STScI staff enhances the dynamic and collegial atmosphere of our community and reflects our commitment to inclusivity in the broadest sense. Accordingly, women, minorities, veterans, and disabled individuals are strongly encouraged to apply for this position.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

As an Equal Opportunity and Affirmative Action Employer, STScI does not discriminate because of race, sex, color, age, religion, national origin, sexual orientation, lawful political affiliations, veteran status, or mental or physical handicap. Veterans, disabled or wounded warriors needing assistance with the employment process can contact us at careers@stsci.edu . All employment is contingent on establishing eligibility to work in the United States, including obtaining an appropriate visa, if necessary.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)