Research Animal Resources (RAR) is Johns Hopkins’ centralized provider of veterinary medical care and research animal support. RAR is seeking an Administrative Coordinator who will play a pivotal role in providing comprehensive administrative and project support to Faculty members, Administrator, Managers, and teams.

Specific Duties & Responsibilities

• Coordinate and perform administrative duties for RAR faculty members, providing confidential secretarial support, arranging conference and travel logistics, assisting with project activities, records administration, and maintaining a high level of customer service excellence and detail orientation.

• Answer office telephone and perform day-to-day administrative activities such as taking messages and greeting guests.

• Coordinate and implement office services such as purchasing, records control, projects, and budget accounting operations.

• Analyze unit operating practices such as record keeping systems, forms control, office layout, personnel requirements, creating new systems or revising established procedures.

• Represent RAR as appropriate in communicating professionally with faculty, administrator, staff, and external contacts to respond to questions, resolve administrative problems and issues, and gather data as needed.

• Interpret operating policies of the School of Medicine and the University.

• Exercise independent judgment in the resolution of administrative problems.

• Work closely with our administration team, finance team, to carry out the administrative tasks necessary for smooth operation of grants and projects.

• Coordinate collection and preparation of financial and operations reports.

• Locate and compile information and format reports, graphs, tables, records and other sources of information.

• Assemble and categorize facts and figures for written computation and calculations.

• Assist with special events planning.

• Operate personal computer to access e-mail, electronic calendars, and other basic office support software.

• Use various software applications, such as spreadsheets, relational databases, statistical packages, and graphics packages to assemble, manipulate and/or format data and/or reports.

• Maintain faculty’s calendar, projects, and appointment management.

• Edit and convert graphic images to proper format for inclusion in a presentation and/or manuscript.

• This description is a general statement of required duties and responsibilities performed on a regular and continuous basis. It does not exclude other duties as assigned.

Minimum Qualifications

• High School Diploma or graduation equivalent.

• Three years related experience.

• Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.

• This position requires attention to detail, flexibility, excellent computer skills, a high level of independent thinking, and the ability to thrive in a fast-paced environment.

Classified Title: Administrative Coordinator

Role/Level/Range: ATO 37.5/02/OE

Starting Salary Range: $18.00 - $33.50 HRLY ($53,560 targeted; Commensurate with experience)

Employee group: Full Time

Schedule: Mon-Fri 8:30a-5p

Exempt Status: Non-Exempt

Location: School of Medicine Campus

Department name: ​​​​​​​SOM Admin Research Animal Resources

Personnel area: School of Medicine

Equal Opportunity Employer:

Johns Hopkins University is an equal opportunity employer and does not discriminate on the basis of race, color, gender, religion, age, sexual orientation, national or ethnic origin, disability, marital status, veteran status, or any other occupationally irrelevant criteria. The university promotes affirmative action for minorities, women, disabled persons, and veterans.