Description

The Space Telescope Science Institute (STScI) is a multi-mission science and flight operations center for NASA’s flagship observatories. Our world-class astronomical research center is based on the Johns Hopkins University Homewood campus in Baltimore, Maryland. Visit our website to learn more about our missions (https://www.stsci.edu/what-we-do) .

This position currently supports hybrid work, with onsite presence Tuesdays, Wednesdays and Thursdays on our Baltimore campus.

Candidates must reside in or be willing to relocate to our local market. (MD, DE, VA, PA, DC & WV). U.S. citizenship or permanent resident status is needed.

The Business Support Branch of STScI seeks a highly organized Administrative Assistant II to support the Office of Public Outreach (OPO), a team dedicated to sharing knowledge with the public that inspires and informs, including exciting discoveries by the Hubble and James Webb Space Telescopes. The Administrative Assistant II is crucial in supporting day-to-day business operations including travel coordination, data management, problem resolution and additional projects. (#12818)

Responsibilities:

• Provide comprehensive administrative support to the Office of Public Outreach, Business Resource Center and internal and external stakeholders

• Coordinate calendars for project leads, managers, and team members, ensuring efficient scheduling of meetings, room reservations and assistance with AV setup

• Process a high volume of travel approvals and expense reimbursement forms, acquiring approvals and receipts for timely reimbursements

• Support Materials Requests for stakeholders, with careful attention to fulfilling Directors Office VIP requests

• Oversee administrative tasks including filing system maintenance, supply inventory management, record keeping/documentation etc.

• Other administrative duties as needed

Qualifications and Requirements:

• 5+ years prior experience providing effective, in-office administrative support required

• High School graduate or equivalent

• Excellent organizational, time management and multi-tasking skills to remain effective under deadlines

• Proficient computer skills including MS office suite (Word, Excel, PowerPoint, Outlook), email/calendar tools etc.

• Familiar with various administrative software and video conferencing tools (Smartsheet’s, Box, Deltek, Webex) is preferred

• Excellent organizational skills with attention to detail, exceptional verbal and written communication abilities

• Strong problem-solving skills coupled with resourcefulness with experience working in a fast-paced environment

The salary range for this role is $45-56K annually. The posted salary range represents a general guideline; however, STScI considers a number of factors when determining base salary offers, such as internal pay equity, the scope and responsibilities of the position, the candidate's experience, education, and skill, and current market conditions.

Our excellent benefits include: (https://www.stsci.edu/opportunities/benefits)

• Employer retirement contribution – direct STScI contribution of 10% of your salary from your first day

• 12 days sick leave, 12 days’ vacation, and 10 paid holidays

• Flexible work schedule with healthy work/life balance

• Comprehensive medical/dental/vision/prescription plans, and more

TO APPLY: Share your experience by uploading a resume and completing an online application. Applications received by March 4, 2025 will receive full consideration. Applications received after this date will be considered until the position is filled.

Direct link: Apply Administrative Assistant II (https://recruiting2.ultipro.com/SPA1004AURA/JobBoard/2451ecb6-af3b-4d72-805a-eeeca596042b/Opportunity/OpportunityDetail?opportunityId=70f8d495-358f-41b0-889a-71f9c749666d)

Explore all career opportunities through our website at www.stsci.edu/opportunities

Individuals needing assistance with the employment process can contact us at careers@stsci.edu .

#LIHYBRID