We are seeking an Accountant . The Accounts Receivable Service Center provides review of revenue requirements for all sponsored and non-sponsored agreements with exception of cost reimbursable. The Billing Accountant will apply the principles of accounting for billing for sponsored and non-sponsored funds. Details of this position include compiling financial information into a billing format, processing journal entries, and reconciling reports and financial data. Familiarity with and an awareness of the policies and procedures that apply to sponsored funds are required to ensure compliance and possesses knowledge of Hopkins financial accounting systems. Person will maintain open communication with grant sponsors, Hopkins departments, and Hopkins affiliates as well as department management.

Job Scope/Complexity

Know the formal and informal departmental goals, standards, policies and procedures as they relate to the management of sponsored accounts and compliance. Position requires interaction with departments, Offices of Research Administration, and divisional business offices as needed. Be sensitive to the interrelationship of both people and functions within the department. Communicates effectively at all levels.

Specific Duties & Responsibilities

Execute the financial invoice process

• Routinely execute reports from SAP by utilizing standard formatted reports (BA reports) in order to identify appropriate reports and prioritize workload. Develop new reports as needed.

• Generate BA reports by award to obtain revenue and expenditure information in order to begin the financial reporting process.

• Analyze BA report by comparing revenue and expenses to information in the award notification and previous financial reports in order to complete the current invoice accurately. Verify accuracy of itemized charges, account numbers, and total expenditures. Review account information to verify balances for departments.

• Record, classify and analyze accounting transactions requiring knowledge of accounting policies, procedures and systems within the department

• Verify account information, accuracy of items charged, account numbers and cost of items

• Prepares invoices for sponsored and non-sponsored accounts according to terms and conditions of award and Hopkins policies and procedures

• Collaborate with departmental personnel by sending draft final invoices to the department in order to obtain department approval before submitting final invoice to the sponsoring agency.

• Submit invoices to the sponsoring agency per the terms and conditions of the award

• Verify documents for completeness and compliance with government and private agencies.

• Applies working knowledge of 2CFR Part 200, FAR and other agency specific regulations; verifies documents for completeness

• Reviews billings prepared in departments, examines necessary documentation and approves invoice to be sent to the customer or the sponsor

• Perform final review of accounting on sponsored accounts for compliance with applicable regulations

• Flexibility in handling special projects and ability to perform multiple assignments

• Other duties as assigned

Monitor awards for master data changes, compliance issues and overall quality assurance

• Communicate with departmental personnel to obtain documentation necessary to support expenditures or revenues as a result of an audit inquiry.

• Monitor costing compliance on research grants and contracts; perform various procedures on sponsored awards to maintain compliance with applicable regulations and award terms (e.g. appropriate treatment of administrative costs, unallowable costs, budgeting restrictions, etc.)

Provide customer service support to the user community

• Interpret financial transactions and events for users who must make economic or business decisions.

• Provides information to internal and external customers by explaining accounting transactions. Assists customers in resolving accounting issues and discrepancies.

• Utilize interpersonal communication skills to address a wide range of questions from departmental personnel regarding sponsored awards in order to ensure compliance with laws, regulations, policies and procedures.

• Respond to inquiries from internal and external sources and review accounting transactions to locate and resolve discrepancies.

• Advise departments on compliance issues and the interpretation of applicable regulations (e.g. effort, cost allocations, allowability, etc.)

Knowledge, Skills, & Abilities (KSA’s)

• Ability to work with 2CFR Part 200

• Some familiarity with and an awareness of the laws and regulations that apply to an accounting function and are required to ensure compliance.

• Ability to understand the University’s accounting system, particularly with the grants management features.

• Proficiency in the use of financial software applications, databases, spreadsheets, and/or word processing.

• Ability to use various software applications, such as spreadsheets, relational databases, statistical packages, and graphics packages to assemble, manipulate, and/or format data and/or reports.

• Ability to exercise judgment in the processing and resolution of non-routine accounting matters while assuming responsibility for those decisions.

• Ability to interact with personnel from Departments, Offices of Research Administration, and Divisional Business Offices as needed and to be sensitive to the relationship between those areas.

Minimum Qualifications

• Bachelor's Degree in Accounting, Business, Finance or related field.

• No experience required. If Bachelor's degree is in unrelated field, two years of progressively responsible experience is required.

• Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula. (Related master's degree may substitute for required experience if Bachelor's degree is in an unrelated field.)

Classified Title: Accountant

Role/Level/Range: ATP/03/PB

Starting Salary Range: $46,200 - $80,800 Annually (Commensurate with experience)

Employee group: Full Time

Schedule: Monday-Friday 8:30am-5:00pm

Exempt Status: Exempt

Location: Hybrid/JH at Keswick

Department name: ​​​​​​​A R Shared Services

Personnel area: University Administration

Equal Opportunity Employer:

Johns Hopkins University is an equal opportunity employer and does not discriminate on the basis of race, color, gender, religion, age, sexual orientation, national or ethnic origin, disability, marital status, veteran status, or any other occupationally irrelevant criteria. The university promotes affirmative action for minorities, women, disabled persons, and veterans.