Executive Assistant, Commercial Dev (Executive Associate I)

Salary

$53,808.00 - $86,322.00 Annually

Location

Baltimore City

Job Type

Full Time

Job Number

5051-MPA-2/25-EACD

Department

Maryland Port Administration

Opening Date

02/27/2025

Closing Date

3/13/2025 11:59 PM Eastern

• Description

• Benefits

• Questions

Description

Open Recruitment

Executive Service Position

(This position serves at the pleasure of the Appointing Authority)

The Maryland Port Administration (MPA) is a 204-employee transportation business unit within the Maryland Department of Transportation (MDOT) and is the public face of the Port of Baltimore. MPA was created by the Maryland General Assembly to increase waterborne commerce through the ports in the state. The Port of Baltimore plays an integral role as an economic generator and job creator, in addition to maintaining our nation’s supply chain and moving vital goods to industries and consumers. As one of the nation's top ports for total cargo tonnage and overall dollar value of cargo, the Port of Baltimore is also one of the most diverse ports in the United States with over 140,000 jobs in Maryland linked to port activity .

For information on MPA, please go to https://mpa.maryland.gov/Pages/default.aspx .

General Role Description:

MPA is seeking a motivated, organized, positive, and driven Executive Assistant professional to join the Office of Commercial Development. T he primary responsibility of this position is to provide executive-level administrative support to the MPA Deputy Executive Director of Commercial Development, including, but not limited to, answering phone calls and emails, scheduling and coordinating meetings and events, coordinating travel arrangements, and preparing reports, documents, materials, and presentations. This position performs administrative coordination and follow-up efforts with various short and long-term assignments for the Deputy Executive Director.

Essential Duties and Responsibilities:

Some of the essential duties of this position include, but are not limited to the following:

• Receives, answers, screens, and appropriately directs incoming correspondence, calls, and visitors.

• Maintains and updates multiple calendars (including the Deputy Executive Director’s) with frequently changing priorities to relieve the Deputy Executive Director and other MDOT/MPA Leadership of administrative detail.

• Prepares information and materials for high-level executive meetings.

• Maintains routine, sensitive, and/or confidential records, files, and materials in accordance with MPA polices and procedures.

• Compiles and assembles necessary information and data in approved formats for reports, memos, and presentations.

• Attends meetings, conferences, and special work groups in order to prepare and distribute meeting minutes, notes, and books in support of the MPA Deputy Executive Director of Commercial Development and other stakeholders.

• Drafts, proofreads, and submits for approval written responses to issues and inquiries on behalf of the Deputy Executive Director.

The current vacancy exists at the Baltimore World Trade Center. This position reports directly to the Deputy Executive Director of MPA Commercial Development.

MDOT offers a generous and competitive benefits package. You can learn about our amazing benefits here: MDOT Benefits

Qualifications

Preferred Qualifications:

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Five (5) years of experience in secretarial or personal administrative assistant or administrative support work. One (1) year of this experience should involve providing direct, administrative support to a Director or Executive-level position.

The ideal candidate will possess:

• A positive and enthusiastic solution-oriented attitude focused on the needs of the agency.

• Very strong communication (written, verbal, and non-verbal) skills effective in a diverse working environment.

• Very strong independent decision making and judgement.

• Very strong organizational skills and abilities.

Consideration for employment may be based solely on the contents of your application; therefore, it is essential that you provide complete and accurate information. Please include all relevant experience on your application. This includes, but is not limited to, full or part time, volunteer, military, acting capacity, or any other experience that is relevant to the position for which you are applying.

If you have held more than one (1) position at the same employer , please list each position that you held and the length of time that you held each position.

Licenses & Certifications

1.) A current, Class C (Non Commercial) motor vehicle operator's license valid in the State of Maryland is required for this position. The applicable fields on this application regarding your Driver's License are required on this application for position eligibility.

2.) The incumbent will be required to obtain and maintain a Transportation Worker Identification Credential (TWIC) to gain unescorted access to Maryland Department of Transportation Maryland Port Administration facilities.

Additional Information

APPLICATION PROCESS:

Please apply on-line at https://www.governmentjobs.com/careers/mdotmd . RESUMES CANNOT BE SUBSTITUTED FOR THE ONLINE EMPLOYMENT APPLICATION.

Paper applications (Form DTS-1) will not be accepted for this recruitment.

All applications must be received by 3/13/2025.

NOTES :

Please be advised that the State of Maryland is dedicated to a drug-free workplace, and as a result, employees are subject to the State's Substance Abuse Policy to include possible drug testing. Selected candidate(s) may be subject to background and reference checks.

The incumbent in this position will not be a member of a collective bargaining unit.

For education obtained outside the U.S., at the time of application you are required to provide proof of the equivalent American education as determined by a foreign credential evaluation service, such as the National Association of Credential Evaluation Services ( http://www.naces.org ) or World Education Services: International Credential Evaluation ( https://www.wes.org/ ). This must be submitted as an attachment with the application of the position in which you are applying.

The Maryland Port Administration is not sponsoring new employees in application of the H-1B Visa or providing an extension of an existing H-1B Visa at this time due to budgetary constraints. All applicants must be legally authorized to work in the United States under the Immigration Reform and Control Act of 1986. Federal regulations prohibit H1B Visa candidates from paying sponsorship fees, all sponsorship fees must be assumed by the potential employer.

WE ARE AN EQUAL OPPORTUNITY EMPLOYER. MPA does not discriminate based on age, ancestry, color, creed, gender identity or expression, genetic information, marital status, mental or physical disability, national origin, race, religious affiliation, belief or opinion, sex, or sexual orientation.

MDOT has various careers for people of all experiences, backgrounds, and abilities who come together to contribute to one mission - connecting our customers to life’s opportunities. Join us in serving our Maryland residents, visitors, and businesses!

Reasonable Accommodations for persons with disabilities will be provided upon request.

Appropriate auxiliary aids and services for qualified individuals with disability will be provided upon request. Please notify us in advance. MD Relay Service Number 1-800-735-2258 (TTY Number: 711). Bilingual applicants are encouraged to apply.

Issue Date: 2/27/2025

Come join the Maryland Department of Transportation Team! We offer more than just a paycheck!!!! We offer healthcare, dental, long term disability, flexible work schedules, and so much more. Read all about our fabulous benefits in detail by visiting:

https://www.mdot.maryland.gov/tso/pages/index.aspx?pageid=152

Don't miss out on a great opportunity for a challenging career along with fabulous benefits!

*Benefits are offered to all full-time, part-time permanent and contractual (partially subsidized) employees. Temporary employees do not receive benefits.

01

Do you possess at least five (5) years of experience in performing secretarial or personal administrative assistant or administrative support work?

• Yes

• No

  02

  If you answered yes to question 1, did at least one (1) year of this experience involve providing direct, administrative support to a Director or Executive-level position?

• Yes

• No

  03

  If you answered "yes" to questions 1 & 2, please explain how you obtained the experience. Please include your previous/current employer(s) name (s), position title(s), the dates you were employed at the noted previous/current employer(s), weekly average hours worked for each position, and the duties you performed in the position(s).

  04

  Did you provide your Driver's License information in the applicable fields of the application? If not, please be sure to include it in your application prior to submitting. (Applications without Driver's License information will be disqualified)

• Yes

• No

  Required Question

Employer

Maryland Department of Transportation

Address

See Job Posting for Specific Address to Mail an Application ------------, Maryland, ------------

Phone

See Job Posting

Website

http://www.mdot.maryland.gov

Apply

Please verify your email address Verify Email