Please paste the following URL into a browser to view the entire job posting in the CAPPS Career Section: https://capps.taleo.net/careersection/ex/jobdetail.ftl?job=00046219 You may apply to the job directly through the CAPPS Career Section. It is not necessary to apply both through Work In Texas and CAPPS Career Section

Salary commensurate with experience and qualifications TEXAS WATER DEVELOPMENT BOARDS MISSION Leading the states efforts in ensuring a secure water future for Texas. WORKING AT THE TWDB See why our work makes an impact and why the TWDB is a great place to work! The Texas Water Development Board (TWDB) endorses telecommuting and hybrid workplace plans, in addition to other flexible work alternatives. We offer competitive compensation and benefits package including medical, dental, vision, 401(k), flexible spending, and flexible work hours so you can have a work/life balance! For more information about these benefits and more visit: https://www.twdb.texas.gov/jobs/benefits.asp. Please visit TWDB Career Page: https://www.twdb.texas.gov/jobs/ for more information. MILITARY EMPLOYMENT PREFERENCE Veterans, Reservists or Guardsmen with an MOS or additional duties that fall in the fields of PS Personnel Specialist, PERS Personnel Administration (Warrant), 0111 Administrative Specialist, or other related fields pertaining to the minimum experience requirements may meet the minimum qualifications for this position and are highly encouraged to apply. Additional Military Crosswalk information can be accessed at https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_AdministrativeSupport.pdf GENERAL JOB DESCRIPTION Performs complex (journey-level) professional administrative work assisting executives, managers, and staff in the Surface Water Division within the Office of Water Science and Conservation. Work involves maintaining strong multi-tasking, communication, collaboration, and organizational skills to ensure administrative support of the five program areas in the division (Coastal Science, River Science, Hydrographic Survey, Water Availability, and TexMesonet). Exercises sound judgement and discretion with confidential matters. Prepares, reviews, tracks, and files administrative forms, correspondence, procedural documents, and technical reports. Schedules meetings, disseminates information to and from the division, including with the general public and stakeholders, and serves as the records management liaison for the division. Assists the administrative team supporting the Office of Water Science and Conservation, and maintains professional and effective working relationships with agency staff and individuals served by the division. May train others. Works under general supervision, with moderate latitude for the use of initiative and independent judgment. Reports to the Assistant Director of the Surface Water Division. ESSENTIAL JOB FUNCTIONS Works standard business hours, such as 8:00AM - 5:00 PM, Monday through Friday, with a minimum of two days onsite/in office and with the ability to be flexible as necessary. Oversees and assists with assigned administrative activities and operations in the Surface Water Division, including the coordination, preparation, and monitoring of division assignments and activities. Prepares, reviews, processes, and tracks division work products, such as memos, reports, personnel documents, expenditure requisitions, travel authorizations and reimbursements, vehicle request forms, etc. Schedules, coordinates and, prioritizes meetings and appointments. Reserves meeting sites. Confirms and attends meetings as necessary. Updates and maintains staff electronic/web calendars. Assists with the development of administrative procedures for the division and adherence to agency policies and procedures. Provides assistance to stakeholders, customers, contractors, and consultants. Answers and routes incoming phone calls Takes messages and refers calls to ap ropriate staff. Coordinates and processes travel arrangements including airline, hotel, and vehicle reservations. Processes postal mail, orders supplies, and ensures office space and equipment are maintained for use. Disseminates information within the division and with other departments, legislators, Board members, and the general public. Ensures timely responses as necessary. Assists the administrative team of the Office of Water Science and Conservation with meetings and activities. Provides administrative back-up support for the Deputy Executive Administrator of Water Science and Conservation and to other areas of the agency when necessary. Maintains confidential and sensitive information. Ensures individual and team files (electronic and hard versions) are appropriately maintained and timely disposed of in accordance with the agencys records retention procedures and schedule. Maintains required certifications and licenses and meets the continuing education needs and requirements of the position to include attending mandatory training courses. May be required to operate a state or personal vehicle for business purposes. Performs other duties as assigned. Qualifications: MINIMUM QUALIFICATIONS Graduation from an accredited four-year college or university with a bachelors degree in Public or Business Administration, English, Science, or a related field. Two years of relevant work experience providing administrative support in an office or laboratory setting. Practical experience using Microsoft Office programs, such as Word, Excel, SharePoint, and Teams, and virtual meeting software. Relevant education and experience may be substituted for each other on a year-for-year basis. PREFERRED QUALIFICATIONS Practical experience proofreading and preparing documents, scheduling meetings, and strong written and verbal communication skills. Practical experience organizing and tracking work products, and strong organizational skills. Work experience using the Centralized Accounting and Payroll/Personnel System (CAPPS) for State of Texas agencies. Work experience in a government organization, preferably a State of Texas agency. Work experience in a scientific, engineering, or technical organization. KNOWLEDGE, SKILLS, AND ABILITIES (KSAs) Knowledge of local, state, and federal laws and regulations relevant to Surface Water Division. Knowledge of the principles and practices of public administration. Knowledge of administrative practices and procedures. Skills in using Microsoft Office programs such as Word, Excel, and Access. Skills in use of internet, email, word processing, spreadsheet, presentation, and database software. Skills in using the Texas Centralized Accounting and Payroll/Personnel System (CAPPS) for timekeeping, requisitions (expenditure requests), travel, etc. Skills in providing direct services or information requested by Directors and Executive Management. Skills in multi-tasking and prioritizing work tasks amidst deadlines, frequent interruptions, and changing priorities. Skills in coordinating logistical arrangements, such as meetings, travel, special events, and appointments. Skills in exercising initiative and effective decision-making to resolve high-level administrative issues. Skills in taking and transcribing meeting notes. Skills in preparing, reviewing, routing, tracking, and/or maintaining records of division work products. Ability to communicate information cl