Job Information
HashiCorp Sr. Workplace Coordinator in Austin, Texas
About the role...
The Workplace team powers and connects the workday for all HashiCorp employees through four pillars: culture & experience; environment; operations; and, our portfolio of global offices. These all play an important role in providing a support system for employees, whether they work in an office or at home.
We are hospitality and experience-driven at the core. We are made up of People people, meaning that we love supporting each other and all of the People in our workplace. We take on the good and the bad with optimism and with a positive, kind approach to solving problems, dealing with the obstacles handed to us, and proactively creating good around us. We think about each moment through the lens of our colleagues (our customers) so that we can create thoughtful and memorable experiences no matter what task we have at hand.
The Austin Sr. Workplace Coordinator will be a part of the global Workplace team and will wear multiple hats supporting the office and the employees. The Sr. Workplace Coordinator will be responsible for completing office operational and administrative tasks, including managing workplace workflows and systems, while also cultivating a beautiful, positive, and productive workplace.
In this role you can expect to...
Keep the Austin office running with respect to the day to day operations, vendor relationships and associated services, employee health & safety compliance, and facility maintenance all while creating a clean, polished, and positive environment for all to enjoy
Be present at the reception desk during business hours, Monday through Friday from 8:30am - 5:00pm CT, and be there at times when no one else is for special projects and moves
Greet employees, visitors, customers, and vendors, making them feel welcome and comfortable
Manage the intercom system and the visitor registration system and implement HashiCorp’s Covid and security protocols
Support onsite meetings, including understanding the attendee list, their specific needs, and preparing the space for the meeting
Support team mail and packaging assistance including accepting deliveries of small packages - triage, distribute, keeping it all organized
Manage inventory and order all office, kitchen and PPE supplies while tracking spend and working within the office budget
Keep the office tidy, clean, organized and looking polished each and every hour of the day
Create a wonderful workplace experience and environment for employees, visitors, recruits, customers and vendors alike
In collaboration with the Workplace team, brainstorm and execute thoughtful, meaningful, and inclusive office experiences and events, keeping in mind consistency across other office locations and the global strategy, as well as instilling a positive office culture that captures the company's and team’s principles and mission
Organize, monitor, and communicate facility and building safety preparedness to employees
Build relationships with external parties (contractors, suppliers, etc.) and with building management, maintenance, and cleaning staff, including quality control, vendor accountability, and delivering feedback
Answer workplace tickets in a kind and timely manner
Assist with ad-hoc projects when time allows
Contribute in ways beyond this high level overview of the role’s responsibilities
What you’ll need (minimum qualifications)
- 3-5 years of experience working in facilities, workplace operations, office administration, or hospitality fields
What's nice to have (preferred qualifications)
Proficiency with G-Suite Products or the ability to learn software quickly
Excellent organization, planning and prioritization skills
Exceptionally strong ownership and can-do attitude with an operational mindset
Comfortable working autonomously, juggling multiple tasks under tight deadlines, switching gears at the drop of a hat, and having a “no task too small” mentality
Willingness to jump in where needed, picking up projects and checking things off lists even when it lands on your plate unexpectedly
Excellent written, non-verbal, and verbal communication skills; the ability to work well with various personality types, and are receptive to feedback...all while maintaining a high degree of professionalism and confidentiality
Genuine passion for supporting others and a contagiously positive attitude
The capability to anticipate others' needs and act with patience, kindness, and firmness
An eye for detail with regards to all things from process to projects to space to events
The ability to maintain a professional and kind game face even when things aren’t going as planned or desired; a propensity for problem solving quickly and quietly
A solid sense of self awareness and the desire for feedback to adapt and grow
Have an awareness and sensitivity to the needs and concerns of individuals from diverse cultures, backgrounds and orientations and can contribute to the creation of a diverse, equitable and inclusive work culture
Mental/Physical Qualifications
- Must be able to lift 25 pounds
HashiCorp welcomes all qualified candidates who have authorization to work in the United States to apply - HashiCorp will not be sponsoring visas for this role at this time.
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