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UNIVERSITY OF TEXAS AT AUSTIN Senior Grants and Contracts Specialist, College of Fine Arts in Austin, Texas

PROPOSALS: Guide faculty members and other researchers in the preparation and submission of new, transfer, competitive renewal, and competitive continuations grant and contract proposals to a sponsoring agency, company, or foundation. Research the submission process for each application, including rules, regulations, and requirements for each sponsor, as well as the individual program announcement. Communicate with the sponsor if questions about the rules/guidelines arise. Meet/confer with the researcher to establish a budget planning and proposal docs for proposal submission. Create a detailed proposal budget and budget justification. If a subaward is proposed, communicate with the subaward organization in order to procure the requisite documents, budget, and assurances. Review proposal documentation for RFP required formatting and content inclusion including biosketches, research portions, and other sponsor-required documents. Prepare the grant application via the electronic submission portal for each sponsor and upload the requisite documents. Create an electronic UT RMS Funding Proposal (FP) form and coordinate with OSP regarding the proposal approvals. Act as an advocate for the Principal Investigator throughout the submission process. Coordinate with the researcher to prepare any required Preaward documentation as requested by a sponsor.AWARD: Monitor and liaise between researcher and OSP for provision of conflict of interest and human subjects documentation. Manage unfunded agreements and create and submit electronic UT RMS Agreement record. Aid researchers with all award transitions, questions, and clarifications as needed. Prepare and coordinate subaward agreements and subaward agreement monitoring under sponsored projects. Schedule and coordinate award kickoff meetings with appropriate COFA financial and transaction stakeholders and research team.. Request credit, spend available, and account adjustments that require award team review in UTRMS.AWARD REPORTING: Create and explain sponsor financial report of expenditures for researchers utilizing a mixture of COFA financial contacts, DEFINE, Workday, and other financial data. Assist researcher with annual and ad hoc reporting that contains pre and post award financial data.POST-AWARD: Provide ad hoc projected expenditure report as necessary for appointment and costing planning. Perform budget transfers on sponsored research accounts as needed. Process post-award account actions with OSP Pos-taward (end date adjustments, etc). Attend project kickoff meeting and provide guidance on subaward invoicing or other transactional allowability. Assist with any audits involving sponsored research accounts. Work with OSP Post-award to rectify sponsor invoicing and/or receivables issues, as well as provide cost share, invoicing, and financial reporting guidance.OTHER: Prepare training, guidance, and informational materials for faculty and staff on sponsored research and provide sponsor, university, and other regulation updates to faculty as needed. Research and distribute grant opportunities as time allows. Attend conferences, presentations, and related campus organizations for research administration topics in order to stay abreast of new rules and trends in research administration.

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