Job/Position DescriptionProgram Specialist V: With oversight and direction from the Preventive Medicine Medical Director, the Preventive Medicine Program Coordinator is responsible for the administrative management of the Office of Preventive Medicine which includes the DSHS Preventive Medicine Residency Program, Capitol Health Services Clinic (also referred to as the Capitol Nurse Program), and medical school outreach and coordination. This position requires a high degree of initiative, independent judgement, organization, and discretion. The Preventive Medicine Program Coordinator will assist with a wide range of programmatic issues including long-term planning, recruiting residents, developing projects and reports, analyzing administrative workflow, maintaining databases, communicating with residents and faculty, scheduling programmatic activities for residents and faculty, and coordinating internal and external program relations. Works under general supervision, with moderate latitude for the use of initiative and independent judgment.Essential Job FunctionsAttends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned.ADMINISTRATIVE MANAGEMENT (35%)Provides day-to-day management to all administrative functions within the Office of Preventive Medicine. Assists with and coordinates the annual review, revision and distribution of program manual and the review, revision, and distribution of the residentsand#146; annual schedules. Produces and distributes monthly reports and rotation schedules. Coordinates events (e.g., resident lunches, retreats, orientation, and graduation). Provides administrative support to the Office of Preventive Medicine Leadership, current residents, and the residency committees. Assists with scheduling faculty meetings, conferences, lectures, didactic seminars, journal club, resident clinics, rotations, webinars, and self-study activities. Provides administrative supervision and support to current residents and visiting residents/medical students to coordinate elective experiences. POLICY, CREDENTIALING, AND EVALULATION (15%)Develops program policies, procedures, and training manuals. Conducts evaluation activities including creating, distributing, and analyzing resident and faculty surveys. Tracks and monitors resident duty hours, conference attendance, board eligibility, licensure requirements and any other necessary credentialing necessary for residents and faculty. Tracks and monitors licensure and certification renewals for the Capitol Health Services Clinic. Manages materials for specialty specific training exams and may assist with proctoring of exams. Creates and disseminates reports. Understands and maintains current knowledge of the Accreditation Council for Graduate Medical Education (ACGME) institutional, core and program requirements. Coordinates site reviews for accreditation and quality improvement. May attend ACGME or preventive medicine related conferences.RECRUITMENT AND OUTREACH (15%)Performs outreach and marketing, coordinates mentorship and training activities, and provides technical assistance and consultation to stakeholders including DSHS staff, local health departments, academic partners, fellows, interns, and residents. Organizes meetings and workgroups, takes detailed minutes, and tracks action items. Meetings include lectures, professional development sessions, informational sessions, and 1:1 meetings. Communicates with internal and external stakeholders ver https://jobshrportal.hhsc.state.tx.us/ENG/CareerPortal/job_profile.cfm?szOrderID=613208 Copy the URL in the preceding sentence to an Internet Explorer browser to apply to the job directly through the Texas Health and Human Services Career Portal.