Job Information
UNIVERSITY OF TEXAS AT AUSTIN IT Major Projects Coordinator in Austin, Texas
Content Creation for Internal Newsletters:Identify and gather relevant updates from project teams, leadership, and stakeholders.Develop engaging content to communicate project milestones, team achievements, and organizational developments.Edit and proofread newsletter content to ensure clarity, accuracy, and consistency and ensuring all written content aligns with the companys brand voice, messaging guidelines, and tone.Distribute newsletters across appropriate internal channels in a timely manner.Website Management:Collaborate with stakeholders to design and structure an internal-facing website focused on project progress, timelines, updates, and milestones.Regularly update content to reflect the latest project developments, ensuring accuracy and relevance.Maintain website functionality, troubleshoot technical issues, and improve usability for internal users.Monitor user engagement and feedback to make continuous improvements.Event Planning and Coordination:Plan and execute logistics for transitional project events, including creating detailed schedules and agendas, and post-event administrative duties such as payment and reimbursement processing.Coordinate travel arrangements, including booking flights, ground transportation, and hotel accommodations for individuals and teams.Reserve venues, arrange catering, and ensure audiovisual and other equipment needs are met.Manage attendee communication, including invitations, follow-ups, and post-event evaluations.Project Coordination and Communication:Serve as a liaison between teams to provide updates on project milestones and deadlines, with knowledge of change management fundamentals related to team communications.Standardize communication formats to ensure clarity and consistency across the organization. Ensure intended messages related to project milestones are conveyed in a clear and concise manner.Perform other related duties as assigned.