Job/Position DescriptionThe Health and Human Services Commission is seeking a highly qualified candidate for the Human Resources II and#150; Records Specialist position. Performs human resources records management and technical assistance work. Work involves assisting in the administration of a human resources records management program and ensuring compliance with state and federal employment laws, regulations, and policies. Assists in completion of special records management assignments. Maintains workload and program statistical reports. Works under general supervision with latitude for the use of initiative and independent judgment.Essential Job FunctionsReviews incoming employment documents completed by newly hired employees and their supervisors for completeness and accuracy of information and for compliance with federal, state, and Health and Human Services (HHS) mandates, policies, and procedures. Utilizes a computerized database system to verify employee identification numbers, social security numbers, agency hire/rehire dates, state agency names, and other employment data. (15%). Notates which required documents have been received in the electronic Records Management System (RMS) database. Notifies supervisors of missing, incomplete, or incorrect New Hire documents. Monitors due dates to ensure missing or corrected documents are received. (10%)Inputs I-9 data into the E-Verify system. Coordinates with employees, hiring officials, and management to ensure adherence to E-Verify policies and procedures. (20%) Audits Master Personnel Files to identify missing and/or incomplete employment documents for previously hired employees. Notifies supervisors via e-mail of missing, incomplete, or incorrect employment documents. Monitors due dates and prepares an Excel spreadsheet listing employees with missing/incomplete documents. (10%)Researches records management issues. Retrieves/copies employment records that have been scanned. Mails, e-mails and faxes documents to approved individuals. (5%)Utilizes the electronic content management application (OnBase) to ingest master personnel file documents. (20%)Clarifies records management policies and procedures for HHS agency supervisors, managers, and staff. Assists in completion of various records management special projects. (10%) Collects and reports statistics, including those related to incoming documents processed by the Records Management Section's employees. (10%)Registrations, Licensure Requirements or CertificationsN/AKnowledge Skills AbilitiesKnowledge of:and#149; HHS agency and human resources policies, procedures, and practices. and#149; Time management principles and practices. and#149; Current records management administration and maintenance policies, procedures, and practices. Skill in:and#149; Using a personnel computer, MS Office Applications, and human-resources related software applications.and#149; Handling multiple tasks and prioritizingAbility to:and#149; Correctly enter data into an electronic database and scanning system.and#149; Meet specified deadlines.and#149; Research record management issues, organize efficiently, learn scanning techniques, problem solve records issues and follow detailed, complex instructions.and#149; Explain the day-to-day activities of the section to new staff members.and#149; Prepare and maintain records, files, and reports.and#149; Explain policies and procedures to staff and members of the general public.and#149; Be courteous and respectful in all interactions with clients, peers, coworkers, vendors, contractors, and any other people https://jobshrportal.hhsc.state.tx.us/ENG/CareerPortal/job_profile.cfm?szOrderID=615572 Copy the URL in the preceding sentence to an Internet Explorer browser to apply to the job directly through the Texas Health and Human Services Career Portal.