Job/Position DescriptionUnder the general supervision of the Maternal and Child Health Section Director, coordinates administrative activities of the Maternal and Child Health Section. Maintains the Section Director's calendar and schedules group and individual meetings. Coordinates with Unit staff, Section Director, and Community Health Improvement Division office to obtain document signatures and to collect and collate responses to Division office requests. Reviews requests and leads Division approvals for all section travel including all required out of state Section travel approvals. Provides technical assistance and support to Section staff to complete travel authorizations and e-travel needs. Purchases section office supplies.Essential Job FunctionsAttends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned. (30%) Provides administrative support as assigned by the Section Director. Prepares confidential materials, correspondence, memos, and reports using Microsoft Word and Excel. Proofs documents and forms for accuracy before submitting for signature/approval of the Section Director. Receives, analyzes, distributes, and takes appropriate action on incoming email meeting asks and telephone calls on behalf of the Section Director. (25%) Monitors and maintains the Section Directorand#146;s calendar in Microsoft Outlook. Confirm Section Directorand#146;s calendar is updated and identifies potential scheduling conflicts. Keeps Section Director informed of pending decisions and commitments. Coordinates assigned meetings and conference calls as needed. Prepares handouts and other materials necessary for assigned meetings. (25%) Confirms Section administrative staff is aware of, and adheres to, all division and agency policy guidelines. Prepares Travel Request Authorization Forms, makes travel arrangements and reservations for Section Director. Reviews requests to exceed the lodging rate for all Section staff and program staff. Data enters and monitors travel related submissions on behalf of the Section Director in the Travel Reimbursement System. Reviews out of state travel requests for Section Director and Associate Commissioner signature approvals. (15%) Serves as liaison between programs, section, and division for authorization sign-off of out-of-state travel requests. Assures and leads section out of state travel requests approval process and purchases are prepared and completed according to agency and division policy and tracked through final approval or denial. Offers technical advice and assistance to section personnel in administrative policy and procedure matters. (5%) Other duties as assigned may include actively participating during a disaster response and/or recovery effort, serving in a supporting role during a disaster response and/or recovery effort, and assisting in work to maintain continuity of operations of the agency during a disaster response and/or recovery effort.Registrations, Licensure Requirements or CertificationsN/AKnowledge Skills AbilitiesKnowledge of English grammar, spelling, punctuation, and writing style. Knowledge of modern office practices including use of printers, copiers, fax machines, and personal computers for word and data processing. Knowledge of the preparation, maintenance, and control of forms, records, and reports. Knowledge of state travel policies and procedures. Knowledge of basic state accounting and budgeting systems. Knowledge of purchasing processes. Sk https://jobshrportal.hhsc.state.tx.us/ENG/CareerPortal/job_profile.cfm?szOrderID=615596 Copy the URL in the preceding sentence to an Internet Explorer browser to apply to the job directly through the Texas Health and Human Services Career Portal.