Job Information
UNIVERSITY OF TEXAS AT AUSTIN Administrative Associate in Austin, Texas
Engage with university departments and offices as appropriate to include interfacing with representatives from the Office of Accounting, Purchasing, Sponsored Projects, Human Resource Service Center, Vice-President for Business Affairs, and Vice President for Research to manage complex both pre- and post-award issues.Monitor account balances to ensure that account is in good standing. Promptly address deficits by performing budget transfers or costing allocation updates as needed. Provide recommendations to faculty to ensure that funds are being allocated timely in accordance with sponsors guidelines.Prepare budget projections and distribute financial reports to Principal Investigators on a monthly basis. Providing assistance/training interpreting Statement of Accounts.Oversee staff appointments and ensure that funding commitments are appropriately applied and managed at the department level.Assist researchers with technical and financial reporting requirements to aid in the submission of the sponsors annual review process.Assist faculty with preparation of service agreements/business contracts and/or facilitate subawards agreements through the Office of Sponsored Projects (OSP).Advise School management regarding University and sponsor research policies.Utilize internal and/or external systems associated with management of fiscal accounts to include *DEFINE, Cognos, Workday as well as electronic proposal and subcontract submissions (i.e., Research Management System (RMS), eRA Commons, FastLane, ORCID, NIH Commons, Cayuse, SciENcv, etc.). May provide technical assistance to faculty to address troubleshooting access issues with systems as needed.Participate in internal professional development to remain current with UT, local, state and federal guidelines, regulations, and electronic submission requirements.Other duties as assigned.