DEPARTMENT INFORMATION:

This position is only open to Colorado state residents.

This position is covered by the Partnership Agreement between the State of Colorado and Colorado Workers for Innovative and New Solutions (COWins).

New employees to the State will be paid biweekly. There are 26 biweekly pay periods in a year.

ABOUT CDOT Do you want to make a difference in Coloradans' lives? Do you have a passion for helping people and keeping them safe? At the Colorado Department of Transportation (CDOT), you'll have the opportunity to do just that. The work our people do contributes to keeping Coloradans and visitors safe and provides freedom, connection, and experience through travel. Please visit our careers page to learn about CDOT and how we are making Colorado a great place to live, work and play, now and for the future! Also, check out our excellent benefits package!

CDOT FOR ALL CDOT's strength is our people, and our commitment to our people is to shape, support, and sustain the employee experience, and ultimately, create a supportive workplace where everyone, regardless of gender, race, ethnicity, religion, national origin, age, sexual orientation, gender identity, citizenship status, education, disability, socio-economic status, or any other identity, has the opportunity to thrive.

Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, go to https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-servi ce?

The eligible list created from this announcement may be used to fill current and future vacancies for a period of up to 6 months.

DESCRIPTION OF JOB:

About the Position

The Colorado Department of Transportation (CDOT) has an opening for a part-time Administrative Assistant III working approximately 25-35 hours a week in our Aurora Maintenance location. You will clarify and communicate CDOT policies and office procedures to the traveling public and employees. Track monthly equipment meter readings, reconcile fuel receipts, and complete uniform orders for area employees. You will track and process employee documentation, enter and track data in shared drive spreadsheets, as well as purchase and distribute office supplies to employees.

Your duties and responsibilities will include, but are not limited to, the following:

Serve as the first point of contact to the public and department staff, both in person and by telephone, maintaining professional and courteous standards in routing all inquiries. Establish and maintain effective and cooperative working relationships with all levels of stakeholders, including internal customers, the public, and other agencies. Responsible for updating personnel data and records for all full-time and any temporary/seasonal employees; collaborate with the main Maintenance office to resolve any discrepancies in employees' records. Track maintenance employees' commercial drivers' licenses, ensuring employees renew before the expiration date; tracks employees' DOT medical cards expirations, schedules employee physicals and provides required forms. File, retrieve, and prepare documents, correspondence and reports; purge and/or archive all records per State/Agency Records Retention Rules. Assist employees with payroll, leave, and benefits questions; verify accuracy of their documents. Enter, release, and obtain approval of timesheets for all assigned personnel by monthly deadline; troubleshoot timesheet errors; generate and submit all revised timesheets. Perform data entry; track reports, spreadsheets, and forms; scan confidential information into files and reports. Order office supplies and employee uniforms. Perform basic review of invoices and prepare them for payment; review all expense reports. Create, coordinate, and/or schedule calendar appointments and events. Perform safe work practices; stay aware of and report potential safety hazards in nd around the office. Other job duties as assigned.

MINIMUM QUALIFICATIONS: