Staffing Coordinator (Office Specialist I)

Augusta , Maine , United States | Administrative & Office Support | Full-time

Apply by: Nov. 28, 2024

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Opening Date: November 14, 2024Closing Date: November 28, 2024Job Class Code: 6546

Grade: 16

Salary: $19.36 - $27.63 per hour**Hourly rate is inclusive of a $.60 per hour institutional stipend.

Position 03121-4141 Schedule: Flex day and evening schedule with every other weekend offLocation: Augusta, Maine

Watch this video to learn more about building your career with us at Riverview Psychiatric Center:Come Join Our Team! (https://youtu.be/EfcSTg_GGvQ)

Job Overview:

This position is responsible for ensuring appropriate staffing levels of the hospital are maintained daily to comply with staff to patient ratios as defined by the current consent decree. This position is also responsible for hiring employees to work overtime to maintain staffing levels. Working with a scheduling program (VSS Pro) as well as using a time and attendance program called Attendance On Demand (AOD). Applicants should have experience and knowledge using Microsoft Access, Excel, and Outlook programs. Data entry will also be an expectation of this position.

Minimum Qualifications:

Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a proficient knowledge of modern office practices to perform advanced administrative support tasks requiring specialized skills, and 2) the ability to use independent judgment, initiative, and discretion to make determinations on varied matters. Preference will be given to applicants who have experience with scheduling, organizing, and attention to detail.

Agency information:

Riverview Psychiatric Center (https://www.maine.gov/dhhs/riverview) , in collaboration with the community, is a center for best practice, treatment, education and research, for individuals with serious, persistent mental illness, and co-occurring substance use disorders. Hospital leaders have worked hard to implement changes and establish quality measures of distinction. To continue our goal of becoming a leader within the Behavioral Health field, we are looking for candidates who work well in a team and are enthusiastic and dedicated to providing compassionate care. We hold accreditation's by CMS and the Joint Commission.

The Department of Health and Human Services (DHHS) is dedicated to promoting health, safety, resilience, and opportunity for Maine people. The Department provides health and social services to approximately a third of the State's population, including children, families, older Mainers, and individuals with disabilities, mental illness, and substance use disorders. The Department also promotes public health, operates two state psychiatric hospitals, and provides oversight to health care providers.

APPLICATION INFORMATION:

For additional information about this position or to request a paper application, please contact Robyn McFalls at 207-624-4672 or via email atrobyn.l.mcfalls@maine.gov (angela.thorpe@maine.gov) .

Why join our team?

No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:

• Work-Life Balance– Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually.Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.

• Health Insurance Coverage – The State of Maine pays 85%-100%of employee-only premiums ($11,196.96 - $13,172.88 annual value), depending on salary. Use this chart to find thepremium costs for you and your family, including the percentage of dependent coverage paid by the State.

• Dental Insurance– The State of Maine pays 100% of employee-only dental premiums ($358.08 annual value).

• Retirement Plan– The State contributes 13.29% of paytowards the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.

• Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child—including non-birthing parents and adoptive parents—receivesix weeks of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act (https://www.maine.gov/bhr/state-employees/rules-policies/policy-practices-manual/Employee-Rights-and-Responsibilities-Federal) .

State employees are eligible for anextensive and highly competitive benefits package (https://www.maine.gov/bhr/state-jobs/compensation-benefits) , covering many aspects of wellness. Learn about additional wellness benefits for State employees from theOffice of Employee Health and Wellness (https://www.maine.gov/bhr/oeh/) .

Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than full-time.

There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role.

As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics.

If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.

Thinking about applying?

Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart.