Summary This position will report to the Assistant Fiscal Officer (AFO) at the applicable facility. The incumbent serves as a member of the Facility Fiscal Service staff in VISN 7 and has responsibility for all aspects of domestic and foreign Temporary Duty (TOY) Travel to include Local Travel, Donated Travel, Detail Travel, and Limited Open Travel Authorization (LOTA) Travel. Responsibilities The Transportation Assistant will serve as Agency Organization Program Coordinator A/OPC for the government charge card program. Incumbent serves as approver and is responsible for monthly reconciliation of their Centrally Billed Account (CBA) in accordance with regulations. A/OPC will review all unmatched transactions to determine if they match the bank transactions to the TMC transactions, traveler's name, obligation numbers, organization codes and organization name. Approver must select the appropriate status code for each transaction and submit the statement for certification. Reconciliation is necessary to guard against fraud, waste and abuse. Major duties include but are not limited to: Serve as the point of contact and Subject Matter Expert (SME) for a wide range of travel related matters and VA Financial Policies and Procedures. Serve as approver and is responsible for monthly reconciliation of their Centrally Billed Account (CBA) in accordance with regulations. Monitor misuse of travel charge card Serve as liaison between the TMC and travelers in a permanent change of station (PCS) Prepare monthly reports for AFO and PENTAD leadership on past due transactions on a 30, 60, 90 days past due. Coordinate travel plans involving a combination of domestic and foreign travel with the contract travel service office and other appropriate offices. Arrange airfare, hotel and rental car reservations when applicable; determine general travel and per diem costs, and actual subsistence expenses. Receiving invoices for payment of transportation services and submitting documents for payment. Assisting fellow team members during peak workload times and when there are staffing shortages. Performs other related duties as assigned. Work Schedule: Monday - Friday; 08:00am -04:30pm. Work Schedule subject to change based on agency needs. Telework: Not eligible for telework Virtual: This is not a virtual position. Position Description/PD#: Transportation Assistant/PD01777A Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized PCS Appraised Value Offer (AVO): Not Authorized Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 You may be required to serve a probationary period Subject to background/security investigation Selected applicants will be required to complete an online onboarding process Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 12/02/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-06. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-6 in the normal line of progression for the occupation in the organization. Examples of creditable specialized experience includes, but is not limited to: knowledge and application of an extensive body of transportation regulations, methods and operations (such as: Federal Travel Regulations (FTR), Office of Financial Policy, VA Directives, VA Central Office Directives, and Educational Centers Policies and Procedures) to perform a wide variety of interrelated or non-standard transportation procedures; knowledge of extensive and diverse governing entitlements for domestic or foreign travel is required of incumbent to advise on travel procedures, restrictions and allowances; knowledge of the web-based system ETS to create travel authorizations, process travel advances via EFT or Third-Party Draft, amend documents, build expense reports, manage reservations, generate reports and issue travel reimbursements; knowledgeable in the processing of Not to Exceed (NTE) Travel, Invitational Travel, Local Travel, Limited Open Travel Authorizations (LOTAs), Details, Donated Travel, and Alternate Station-Funded Travel; understanding of the FMS to include obligation and/or payment access, liquidation, addition or update of account information, modification of costing, payment inquiry, and retrieval of financial data from corresponding tables; knowledge of the Government Travel Charge Card Program to include statutory and regulatory authority, appropriate and inappropriate use, salary offset procedures and delinquent travel card accounts; working knowledge of accounting procedures to include FMS, RSD and Austin Automation; and the ability to operate several web-based programs including ETS and the Access Online System. Familiarity with computer programs such as Word, Excel and PowerPoint. You will be rated on the following Competencies for this position: Compliance Customer Service Financial Management Standards Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: Work is sedentary and will require standing, walking, bending, sitting, and filing of travel documents. There are times when files will need to be lifted and moved for storage and/or review. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Education As a general rule, education is not creditable above GS-5 for most positions covered by this standard; however, graduate education may be credited in those few instances where the graduate education is directly related to the work of the position. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/. Additional Information Receiving Service Credit or Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. Selected applicants may qualify for credit toward annual leave accrual, based on prior work experience or military service experience. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed. This job opportunity announcement may be used to fill additional vacancies. Pursuant to VHA Directive 1193.01, VHA health care personnel (HCP) are required to be fully vaccinated against COVID-19 subject to such accommodations as required by law (i.e., medical, religious or pregnancy). VHA HCPs do not include remote workers who only infrequently enter VHA locations. If selected, you will be required to be fully vaccinated against COVID-19 and submit documentation of proof of vaccination before your start date. The agency will provide additional information regarding what information or documentation will be needed and how you can request a legally required accommodation from this requirement using the reasonable accommodation process. If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement. Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act.