Job Information
MyFlorida OPERATIONS & MGMT CONSULTANT I - SES - 64041945 1 1 1 1 1 in AUBURNDALE, Florida
OPERATIONS & MGMT CONSULTANT I - SES - 64041945 1 1 1 1 1
Date: Dec 27, 2024
The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce_operations/human_resource_management/for_job_applicants/e_verify) .
Requisition No: 843856
Agency: Department of Health
Working Title: OPERATIONS & MGMT CONSULTANT I - SES - 64041945 1 1 1 1 1
Pay Plan: SES
Position Number: 64041945
Salary: $38,000 - $42,000 annually
Posting Closing Date: 01/06/2025
Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)
Thank you for your interest in career opportunities with the Florida Department of Health in Polk County. If you are looking to establish a successful career in Public Health, you have come to the right place. Many of our innovative and successful health programs are recognized throughout Florida. We hope you decide to join our team! Applicants will be contacted directly if selected for an interview.
The incumbent is part of a global public health organization and is expected to support the Florida Department of Health in Polk County in its mission to protect, promote, and improve the health of all people in Florida through integrated state, county and community efforts and its vision to be the Healthiest State in the Nation. Furthermore, the incumbent is expected to incorporate the agency values of Innovation, Collaboration, Accountability, Responsiveness and Excellence in all aspects of their work.
Your Specific Responsibilities:
This individual will be responsible for all supervisory duties including, but not limited to, hiring and selection, developing performance plans, conducting performance appraisals, Planning and directing their work, approving leave, and taking disciplinary action as appropriate.
Incumbent is supervisor of the Front Desk Registration of the Auburndale unit of the Polk County Health Department. Incumbent directly supervises Senior Clerks. This position is designated as an SES Supervisory position. Supervisory employees are employees who spend the majority of their time communicating with, motivating, training, and evaluating employees, and planning and directing employee's work, and who have the authority to hire, transfer, suspend, layoff, recall, promote, discharge, assign, reward, or discipline subordinate employees or effectively recommend such action, including all employees serving as supervisors, administrators, and directors.
Supervisory Duties:
Prioritize, assign and arrange the workloads of the clerical staff
Work along with and motivate staff to complete all assigned tasks
Monitor work for completion, accuracy and compliance with overall Department of Health Policies
Prepare reports on program activities
Evaluate employees through established evaluation criteria and meet with employees regularly to ensure the established criteria is met
Communicate on a regular basis with employees both individually and in staff meetings
Encourage positive attitudes and good relationships among staff members
Facilitate quality improvement in achieving customer satisfaction
Prepare and oversee training guidelines/calendar for new staff to ensure productive transition
Maintain HMS scheduling templates and adjust according to provider calendar
Clerical Management Duties
Maintain confidentiality of the information in accordance with State and Federal statutes, rules, regulations and Department of Health Information Security Polices, Protocols and Procedures, in accordance with Protocol: Security
Keep all staff abreast of any policy and form changes
Ensure all Check-Ins are entered for billing according to policy
Function as back up for all clerical support (billing, registration and check-in)
Monitor billing module activities to ensure reimbursement for services
Monitor authorizations for services and referrals to outside resources
Performs billing duties and cash handling responsibilities as necessary in accordance with policy
Monitor billing module activities to ensure timely processing of Superbill
Responsible for maintaining various monthly reports (family planning, EHR record audits, health vault audits, prenatal coding)
Daily clinic rounds to ensure efficient/effective clerical services
Communicate with nursing supervisors to ensure productive clinic flow
Building Manager Duties
Serve as fire marshal and safety coordinator
Alarm, Badge, Building and Key custodian
Generate, submit and monitor NetFacilities work orders
Daily inspection of housekeeping and maintenance of interior/exterior of entire facility
Monthly, Quarterly and Yearly inspections as required in accordance to policy and procedures
Purchasing/contract Management
State purchasing card (P-card) holder to pay for supplies and services
Process encumbered purchase invoices in accordance with policy
Create yearly blanket orders in MFMP
Create, monitor and maintain purchase requisitions for office and medical supplies
Ensure supplies are ordered and/or replenished before depletion to prevent work stoppage
Monitor office and medical supply inventory via spreadsheet
Assist with the distribution of office and medical supplies to appropriate divisions
Complete SAMAS
Maintain vendor purchasing file/log
Complete monthly P-card reconciliation report
Process monthly utility bills
Work closely with the finance department on budget management and coding
Work closely with the finance office to ensure budgetary guidelines and projections are generated and monitored to maintain financial stability
Monitor expenditures to remain within the approved budget
Miscellaneous
Monitor PEPW and Family Planning Waiver applications for accuracy and completeness
Maintain current job description and performance standards of all staff
Review, monitor, maintain and approve employees’ time and attendance
Assist Nursing Supervisor with daily clinical operations
Monitor compliance of the mandatory requirements of the Florida Administrative Code, Florida Computer Crimes Act and the Memorandum of Understanding. As a State employee in a County Health Department, incumbent will participate in Disaster Preparedness and/or Recovery Activities
Perform related work as required by supervisor.
Required Knowledge, Skills, and Abilities:
Ability to supervise people.
Knowledge of agency policies and procedures
Knowledge of general office procedures and practices.
Knowledge of correct grammar usage.
Knowledge of basic arithmetic.
Ability to prepare reports and correspondence.
Ability to plan, organize and coordinate work activities.
Ability to develop and implement office procedures.
Ability to review data for accuracy and completeness.
Ability to communicate effectively.
Ability to establish and maintain effective working relationships with others.
Qualifications:
Valid Florida Driver's License
High School Diploma
Other job related requirements:
Emergency Duty : Incumbent may be required to work before, during and/or beyond normal work hours or days in the event of an emergency. Emergency duty required of the incumbent includes working in special needs or Red Cross shelters, or performing other emergency duties including, but not limited to, responses to or threats involving any disaster or threat of disaster, man-made or natural
Confidentiality: Incumbent may have access to records containing Social Security numbers in the performance of their job duties.
Florida Department of Health Mission, Vision, and Values:
Mission:
To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.
Vision:
To be the Healthiest State in the Nation.
Values:
I nnovation: We search for creative solutions and manage resources wisely.
C ollaboration: We use teamwork to achieve common goals & solve problems.
A ccountability: We perform with integrity & respect.
R esponsiveness: We achieve our mission by serving our customers & engaging our partners.
E xcellence: We promote quality outcomes through learning & continuous performance improvement.
Where You Will Work:
Auburndale, FL
The Benefits of Working for the State of Florida:
Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:
Annual and Sick Leave benefits;
Nine paid holidays and one Personal Holiday each year;
State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
Retirement plan options, including employer contributions
(For more information, please click www.myfrs.com );
Flexible Spending Accounts;
Tuition waivers;
And more!
For a more complete list of benefits, visit www.mybenefits.myflorida.com .
Please be advised:
Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.
This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.
Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov
If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.
The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.
Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.
Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.
If there are any problems applying online, please call People First Staffing Administration: (877) 562-7287.
Service Center hours are Monday through Friday, 8:00 a.m. to 6:00 p.m., ET. TTY users, call (866) 221-0268.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
Location:
AUBURNDALE, FL, US, 33823
Nearest Major Market:Lakeland