POSITION SUMMARY

Payroll Processors conduct all payroll and balancing related duties to ensure accuracy in employee pay, and to ensure taxes and deductions are in compliance with payroll law/tax changes, state and federal labor/leave laws, and company policies. Payroll Processors’ work involves having a good working knowledge of Microsoft Excel, Access, and ADP Vantage, the ability to be well organized, and the ability to work in a fast paced environment while maintaining confidential employee payroll records.

ESSENTIAL FUNCTIONS

Essential Functions Statement(s)

• Works under supervision of the Payroll Processing Supervisor

• Process changes in rate of pay, employee Federal/State exemptions, personal information, and direct deposit/pay card information in the payroll system

• Produce and ship timekeeping materials, such as sign-in sheets

• Collect and track completed timekeeping material for each pay period

• Review timesheet exception reports and other information to detect and reconcile payroll discrepancies

• Create payroll import and upload into payroll system

• Prepare batch balancing sheet for reconciliation to payroll system

• Provide reconciled batch balancing report and exception reports to supervisor for document retention

• Prepare and balance period-end reports and reconcile payroll to payroll system register

• Works closely with field managers to resolve any payroll related issues

• Utilizes multiple timekeeping systems to produce automated payroll import into core payroll system

• Process employee requests for statement of earnings

• Fields incoming payroll phone calls and resolves employee pay issues associated with calls

• Research and submit vacation and sick pay balance adjustments to lead/supervisor for approval

• Research and submit adjustments to pay related to previous errors or retroactive increases for approval

• Execute changes in payroll system/process to comply with changes in tax and deduction laws researched by the Audit/Compliance Department

• Retain statistical reports, statements, registers and summaries related to pay

• Distribute employee W-2’s

• Research and produce W2Cs

• Assist with month-end, quarter-end, and year-end balancing and preparations

• Compile data for issuing off cycle checks and pay card loads

• Maintain pay card data in payroll system

POSITION QUALIFICATIONS

Competency Statement(s)

• Accountability – Ability to accept responsibility and account for his/her actions

• Accuracy – Ability to perform work accurately and thoroughly

• Analytical Skills – Ability to use thinking and reasoning to solve a problem

• Communication, Oral – Ability to communicate effectively with others using the spoken word

• Communication, Written – Ability to communicate in writing clearly and concisely

• Detail Oriented – Ability to pay attention to the minute details of a project or task

• Ethical – Ability to demonstrate conduct conforming to a set of values and accepted standards

• Honesty/Integrity – Ability to be truthful and be seen as credible in the workplace

• Loyal – The trait of feeling a duty to the employer

• Organized – Possessing the trait of being organized or following a systematic method of performing a task

• Working Under Pressure – Ability to complete assigned tasks under stressful situations

• Time Management – Ability to utilize the available time to organize and complete work within given deadlines

SKILLS & ABILITIES

Education: High School Graduate or General Education Degree (GED): Required

Experience: 1-2 years of related office experience

Computer Skills: Microsoft Excel, Access, and Outlook. ADP Vantage preferred, but not required

WORK ENVIRONMENT:

Office environment