Position Purpose:

Performs advanced, diversified and confidential executive-level secretarial duties requiring broad and comprehensive experience, skill and knowledge of organization' s policies and practices.

Key Responsibilities:

• Independently identifies needs and initiates projects requiring assistant to set priorities and procedures for accomplishing work. Assistants collect information, compile, and analyze data and put in presentable form for officer. Where project requires information from sources outside of immediate function assistant may direct and delegate work to others.

• Receives and reviews highly sensitive correspondence for officer. Recommends solutions or actions required. Independently responds to routine correspondence under own signature or drafts response for officer' s review on more complex correspondence. Professionalism and confidentially are key.

• Screens telephone calls and visitors, and resolves routine and complex inquiries. Assistant may independently meet with or screen people before meeting with the officer.

• ? May supervise a single or group of nonexempt support secretary staff, including hiring, training, and performance appraisal.

• ? Closely controls calendar, with authority to determine who may be scheduled.

• ? Authorizes approval for travel expense reports for officer. Reviews and questions where necessary, expense reports of officer' s direct reports.

• ? Retains authority to approve invoices and purchase requisitions under own signature.

• ? Makes complex domestic or international travel arrangements.

• ? Operates a variety of office equipment, such as a personal computer, printer, photocopier, transcriber, facsimile, scanner, or calculator. Progressively utilizes the features of one or more standard business software packages.

Direct Manager/Direct Reports:

• Provides primary support to assigned Senior Officer/Officer.

• Direct reports may include one or more Administrative Assistants, as well as one or more Clerks.

• Typically requires frequent persuasion or influencing of others. Usually assigns and reviews work of others.

• Typically procedures for analyzing situations and making conclusions are very diverse.

• Typically considers among a few options and past practice when solving problems.

• Typically there is some leeway for changing the order of assigned tasks. Prior approval is required before dealing with unassigned tasks.

Travel Requirements:

• Typically requires overnight travel less than 10% of the time.

Physical Requirements:

• Most of the time is spent sitting in a comfortable position and there is frequent opportunity to move about. On rare occasions there may be a need to move or lift light articles.

Working Conditions:

• Located in a comfortable indoor area. Any unpleasant conditions would be infrequent and not objectionable.

• Located in a comfortable indoor area.

• Most of the time is spent sitting in a comfortable position and there is frequent opportunity to move about. There may a need to move or lift light articles.

Minimum Qualifications:

• Must be eighteen years of age or older.

• Must be legally permitted to work in the United States.

• Must be eighteen years of age or older.

• Must pass the Drug Test.

• Must successfully complete any required training or orientation courses

Preferred Qualifications:

• No additional qualifications

Minimum Education:

• The knowledge, skills and abilities typically acquired through the completion of a high school diploma and/or GED.

Preferred Education:

• No additional education

Minimum Years of Work Experience:

• 3

Preferred Years of Work Experience:

• No additional years of experience

Minimum Leadership Experience:

• None

Preferred Leadership Experience:

• None

Certifications:

• None

Competencies:

• PC skills, knowledge and proficiency in Microsoft Office tools (Word, PowerPoint, Excel, Access), Lotus Notes and the Internet.

• Ability to work independently with minimal direction, strong written/verbal communication skills, strong organizational skills and attention to detail, ability to handle multiple tasks at once.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class. - $0.00 - $0.00