Administrative Assistant III Bookmark this Posting Print Preview | Apply for this Job

Posting Details

Position Information

About MSM

Morehouse School of Medicine ( MSM ) is a place of distinction, serving as the nation’s leading academic medical center for vulnerable populations. It’s also a place for passionate individuals looking to join a dedicated community working today to help prepare tomorrow’s leaders.

We exist to:

• Improve the health and well-being of individuals and communities;

• Increase the diversity of the health professional and scientific workforce;

• Address primary health care through programs in education, research and service;

With emphasis on people of color and the under-served urban and rural populations in Georgia, the nation and the world.

At Morehouse School of Medicine, we’re leading the creation and advancement of health equity. You will find a fulfilling career at MSM !

Posting Number NONAC3358

Job Title Administrative Assistant III

Position Title Administrative Assistant III

Position Type Non-Faculty

Number of vacancies 1

Salary $53,285.56

Department Family Medicine

Position Summary

The Innovation Learning Laboratory at Morehouse School of Medicine is seeking qualified candidates for our Administrative Assistant III position. The purpose of the Innovation Learning Laboratory for Population Health is to design and implement demonstration projects that generate innovative technology-driven healthcare models and fuel teaching and learning for population health improvement. Located within the Department of Family Medicine, this laboratory serves three purposes: 1. Identify, design, develop, demonstrate and disseminate innovative models of health care improvement. 2. Study and foster population health through patient, community, consumer and provider engagement. 3. Prepare 21st century healthcare leaders/workers – including training for students, community, faculty and providers.

The Innovation Learning Laboratory for Population Health is designed to enhance service, research, teaching and learning to improve abilities of the global health work force, patient care and community and population health outcomes. The laboratory specifically utilizes data/shared data for improvement of local community’s (including residents, community-based organizations, health systems, small practices, urban planners, government entities) capacity to plan, monitor, and evaluate for community/population health improvement. The Administrative Assistant reports directly to the Assistant Director and is responsible for ongoing administrative duties for the Innovation learning Laboratory

Minimum Qualifications

Education:

• Associate degree from a regionally accredited college or university is required.

Experience:

• Minimum of two (2) years of relevant experience

• Excellent verbal and written communication skills

• Microsoft Office proficiency including Outlook, Word, Excel, and PowerPoint.

  Preferred Qualifications

  TBD

  Closing Date

  Open Until Filled No

  Special Instructions to Applicants

  Quick Link https://careers.msm.edu/postings/20899

  EEO Statement Summary

Morehouse School of Medicine is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Georgia State laws, regulations, and executive orders regarding non-discrimination and affirmative action. Morehouse School of Medicine does not discriminate on the basis of race, age, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, or gender identity or expression.

Job Duties

Description of Job Duty

• Provide administrative support the Innovation Learning Laboratory Director and Staff by performing duties that strengthen the lab and support the needs of staff and programs while assuring compliance standards.

• Support the Director of the Innovation Learning Lab, the Assistant Director, and lab staff.

• Establishes and maintains effective working relationships with employees, students, staff, faculty, and vendors based on mutual respect.

• Addresses the daily administrative needs and concerns of staff with the Assistant Director.

• Link Innovation Lab Staff to needed MSM resources.

• Use interpersonal skills with diplomacy to manage conflict with cooperation and collaboration within team settings.

• Flexibility to work effectively with multiple supervisors on a variety of projects.

• Assist with preparation of site visits, lab meetings, and retreats.

• Assists the Assistant Director in preparing the budget documentation; personnel action forms, requisitions, redistribution forms, etc.

• Plans and organizes laboratory staff meetings, training sessions, and special events; and maintains the Director’s calendar.

• Organizes, plans, and maintains travel itineraries and travel arrangements for the lab faculty and staff.

• Works to enhance event planning, scheduling of meetings, and resolving any anticipated inconveniences.

• Designs, develops, implements, and maintains automated or manual records management system for the Innovation Lab

• Provides logistical support for the Director and Assistant Director, which includes presentation preparation, report generation, and other various assignments.

• Prepares and composes reports, correspondence, and other documents as required; reviews for accuracy and completeness; maintains files for future references.

• Manages and monitors incoming correspondence (written and electronic), including review, screening, appropriate routing, and disposition; and maintains and updates related files.

• Organizes and prioritizes activities ensuring management of and follow through on assigned tasks. Compiles and communicates information and action item.

• Ability to maintain the confidentiality of highly sensitive information.

• Absolute integrity and discretion.

• Working effectively with persons from diverse cultural, social, and ethnic backgrounds.

• Performs other related duties as assigned or requested.

  Pre-Employment/Employment Requirements

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization

Immunization Requirements

It is MSM’s Immunization policy that all Prospective Employees are required to provide proof that they are vaccinated against COVID -19 prior to commencement of employment. If employment will commence during Flu Season, MSM requires all individuals to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless granted an exemption. Failure to provide proof of vaccination for any required vaccines or obtain an exemption from MSM will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• Please provide your salary requirement. Do Not Enter Negotiable, a specified salary range is required. Not providing a salary requirement will result in your application being incomplete and will not be considered.

(Open Ended Question)

Applicant Documents

Required Documents

• Curriculum Vitae or Resume

  Optional Documents

• Cover Letter