Job Summary:

In New Ventures, we believe that bold creativity, emerging technologies, and partnerships are critical to meet customer’s evolving energy needs. With a strong focus on innovation and a dedication to providing reliable and clean energy solutions, we are at the forefront of shaping the energy landscape.

We are seeking a highly organized, dynamic, and proactive Administrative Assistant to join our team. The ideal candidate will provide comprehensive administrative support to support needs across the team. We are a highly passionate and dynamic team, and we hope to find someone that can partner across the team and help us raise the bar! This role involves managing a wide range of administrative tasks, including event planning, project management, and coordination.

Key Responsibilities:

• Respond to requests, manage calendars, manage emails, schedule meetings, and handle correspondences. Handle confidential and sensitive information with discretion.

• Independently schedule appointments, review invitees, collect materials, and prepare Directors for meetings.

• Arrange complex travel plans and itineraries for Directors, including booking flights, accommodations, and transportation. Compile documents for travel-related meetings.

• Process and manage time-keeping and expenses for New Ventures leadership.

• Support the arrangement of events or meetings by arranging for facilities and caterers, issuing information or invitations, coordinating speakers, and managing event budgets. This includes logistics setup, meal planning, and day-of needs, as needed.

• Prepare and edit documents, spreadsheets, reports, and presentations.

• Summarize meeting minutes, track action items, and support project management. Gather and disseminate information as needed.

• Perform duties as invoice reconciler, manage purchase orders, and support supply chain requests.

• Support overall New Ventures budget efforts – including capturing current spend in excel, generating reports from excel, and gathering information from team for current and future spend.

• Maintain and organize files and records, both electronic and physical.

• Manage incoming and outgoing mail and packages.

• Order and maintain office supplies and equipment.

• Provide support to other team members as needed and handle special projects as requested.

Qualifications:

• High school diploma or equivalent required; associate’s degree or higher will differentiate you as a candidate.

• Minimum 5 years of experience in an providing Administrative Assistant support to Senior Managers, event coordinator, or project management experience

• Valid driver's license required.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Strong experience in managing (large and small) meeting planning, logistics, and day-of activities.

• Excellent verbal and written communication skills.

• Strong organizational and multitasking abilities.

• Attention to detail and problem-solving skills.

• Ability to work independently and as part of a team.

• Experience in a fast-paced environment.

• Experience with management of supply chain needs (e.g., invoice reconciler, SOWs, POs, etc.)

• High level of confidentiality, positivity, professionalism, and flexibility.

• Experience in designing power points, using Canva, other visualization software is desirable and would help set you apart!

Southern Company (NYSE: SO) is a leading energy provider serving 9 million residential and commercial customers across the Southeast and beyond through its family of companies. Providing clean, safe, reliable and affordable energy with excellent service is our mission. The company has electric operating companies in three states, natural gas distribution companies in four states, a competitive generation company, a leading distributed energy infrastructure company with national capabilities, a fiber optics network, and telecommunications services. Through an industry-leading commitment to innovation, resilience, and sustainability, we are taking action to meet our customers’ and communities’ needs while advancing our commitment to net zero emissions by 2050. Our uncompromising values ensure we put the needs of those we serve at the center of everything we do and are the key to our sustained success. We are transforming energy into economic, environmental and social progress for tomorrow. Our corporate culture and hiring practices have earned the company national awards and recognition from numerous organizations, including Forbes, Military Times, DiversityInc, Black Enterprise, J.D. Power, Fortune, Human Rights Campaign and more. To learn more, visit www.southerncompany.com .

Southern Company invests in the well-being of its employees and their families through a comprehensive total rewards strategy that includes competitive base salary, annual incentive awards for eligible employees and health, welfare and retirement benefits designed to support physical, financial, and emotional/social well-being. This position may also be eligible for additional compensation, such as an incentive program, with the amount of any bonus/awards subject to the terms and conditions of the applicable incentive plan(s). A summary of the benefits offered for this position can be found here https://seo.nlx.org/southernco/pdf/SOCO-Benefits.pdf . Additional and specific details about total compensation and benefits will also be provided during the hiring process.

Southern Company is an equal opportunity employer where an applicant's qualifications are considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or any other basis prohibited by law.

Job Identification: 9674

Job Category: Administrative & Clerical

Job Schedule: Full time

Company: Southern Company Services