Job Summary

Under general supervision of the Economic Development Director, or designee, plans and oversees all fiscal/administrative support, and office services for a central office activity consisting of two full time employees, directly supporting one or more organizational programs or department. Duties include budgeting, administrative support, purchasing, mail, bookkeeping, equipment maintenance, facilities, and/or other related functions. Directly participates in departmental administrative decision making; establishes, implements, and enforces office policies andprocedures, andsetsworkflow priorities and standards. In addition, may provide direct, high-level administrative assistance to the Department Director. Maintains confidentiality of all privileged information.

Essential Job Functions

Perform general administrative duties, including but not limited to:

• Act as AEDC receptionist: Provide administrative support to Economic Development Director as directed; Provide limited administrative assistance to EDC Board Members; Answer phones in a professional and courteous manner; Assist members of the public that come into the Partnership Office; Handle daily mail and package delivery; and Submit bi-weekly time sheets to City
• Work with computer network contractor and phone system contractor to manage systems and backups
• Manage copier contract, maintenance, and tenant copies allocation reports
• Assist with board meeting preparations: Assemble monthly Agenda and Board member packets; Copy packets and/or produce digitized packets for board meetings; Deliver board meeting packets (physically or digitally); Post agendas and send posting notices to required entities; Publish and post notices for public notices and public hearings; Prepare board room for meetings; and Gather materials following meeting and dispose of/shred/or file
• Maintain files and filing systems (hard and digital files), including prospect, map and plan files: Create files for each prospect; Maintain and update the prospect checklist within each file; and Collect and box files for shredding as required by records retention schedules
• Maintain inventory of all office, board and Athens Partnership Center supplies
• Organize bookkeeping and financial services, under the supervision of the Economic Development Director
• Receive invoices, verify accuracy, assign budget account code numbers, complete Check Request form and send to Finance Dept.
• Store and file previous year financials including accounts payable, invoices and investment account statements in secure storage room
• Handle all deposits by retaining a file copy, transport payments to City Hall within 24 hours of receipt
• Assist in the annual financial audit, by pulling and re-filing requested invoices, and act as guardian of records.
• Manage AEDC property under the supervision of the Executive Director, including
• Athens Partnership Center, Athens Industrial Park, Flat Creek Road Property and Building, Airport Property and 1702/1704 Enterprise St.
  • Management, scheduling and maintenance of AP Center
  • Liaison with tenants on issues related to leased space/equipment
  • Parking lot/Exterior building lighting
  • Supervise maintenance contractors (cleaning, landscaping, repairs, security, etc.)
• Maintain and improve professional knowledge, accreditations and alliances
  • Attend seminars/webinars related to office software programs, duties, and applicable training targeted to AEDCs goals and mission
• Perform other job duties as assigned