Job Description: JOIN A TEAM THAT SUPPORTS YOU

Ohio University’s Undergraduate Admissions believes in supporting and recognizing the talent that introduces thousands of students to OHIO every year. From a data-driven and competitive salary structure and comprehensive benefits, paid time off to flexible work arrangements, professional development programming to tuition benefits, affinity organizations to shared governance, and more, OHIO is proud to support our employees.

ABOUT OHIO

At Ohio University, we believe that the college experience should deliver more than a diploma. We offer an experience that will stick with students for the rest of their lives.

Without question, we take academics seriously. In fact, we are home to one of the most prestigious honors programs in the nation and several highly ranked academic programs. And, we have a laser focus on career success through internship and job placement programs as well as lifelong assistance from the most loyal and supportive alumni group on the planet.

We also know that the University experience is shaped by many other factors. The stunning 1,740-acre main campus is located in what has been named one of America’s best college towns and the University has been named #1 Best Value Public University in Ohio. OHIO has been recognized for extensive efforts in a number of arenas, including an institutional commitment to diversity and inclusion for which the University has been named a six-time Higher Education Excellence in Diversity ( HEED ) award winner.

With its historic main campus in Athens; five regional campuses; three extension campuses in the Columbus, Cleveland, and Dayton areas; and one of the largest enrollments of online students among public universities in Ohio, the University has a collective enrollment of over 28,000 students. Learn more about the OHIO experience at https://www.ohio.edu/forever and consider shaping that experience by applying for this role with Enrollment Management.

POSITION SUMMARY :

The Senior Assistant Director for Admissions Application Management is responsible for supporting the application processing functions of Undergraduate Admissions, including the processing and review of more than 40,000 undergraduate admissions applications and their associated supporting materials annually across all Ohio University campuses. The incumbent supports office leadership in the continuous oversight of undergraduate application processing efforts and timelines for all undergraduate populations, including OHIO Online, Athens, and regional campuses. The Senior Assistant Director reports to the Associate Director for Application Management and serves as a point of contact in their absence. The Senior Assistant Director for Admissions Application Management supervises, and coordinates work plans for a team of classified records managers with ownership for one or more significant components of the application lifecycle. This position serves as a liaison between Undergraduate Admissions and key campus partners and is an active member of the Undergraduate Admissions recruitment team.

KEY RESPONSIBILITIES

Admission Application Processing Management:

• Hire, train, manage and supervise a team of classified records managers to facilitate efficient and effective processing of more than 40,000 admissions applications and their associated supporting materials annually, for both on-campus and online undergraduate programs.

• In collaboration with the Senior Records Management Specialist, hire, train, manage and supervise a team of temporary (6-8 months) data entry workers.

• In collaboration with the Associate Director for Application Management and the Senior Records Management Specialist, plan and prioritize application processing needs and efforts to ensure timely completion of data management for each term across all six OHIO campuses.

• In collaboration with the Senior Records Management Specialist, manage the daily data entry load balancing and workflows.

• Support the design and implementation of best practices and strategies that leverage available systems and technology infrastructure to improve the accuracy and efficiency of application creation and submission.

• Implement quality assurance measures to anticipate and identify potential data issues and develop continuous improvement processes for data integrity of admissions records. Develop processes to audit and review data entry; ensure quality assurance activities are effective.

• Develop and maintain thorough documentation of policies and procedures for application processing.

Admission Application Processing Collaboration:

• Train university personnel on application processing policies and procedures.

• Serve as a point of contact and subject matter expert for all University admission centers for day-to-day inquiries regarding OHIO Online, Athens, and Regional Higher Education application and document processing and use of the student information system.

• Serve as a liaison between Undergraduate Admissions and Ohio University Intercollegiate Athletics Compliance Office for the monitoring of admissions applications and supporting documents in accordance with NCAA policies and procedures.

• Serve as a liaison between Undergraduate Admissions and the Office of Legal Affairs and the Office of the Dean of Students for the monitoring and processing of submitted disciplinary and criminal history forms in alignment with university guidelines and processes.

• Assist in the testing of updates made to the systems used for application processing to ensure business continuity upon the release of system updates.

Recruitment and Admission:

• Serve as a member of the Undergraduate Admissions recruitment team. Periodically represents the University at on-campus events to a wide variety of constituents, including prospective students and their families, secondary and postsecondary school personnel, community-based organizations, and other individuals or organizations involved in the college selection process.

• Counsel and advise constituents on a range of admissions and enrollment processes.

• Evaluate applications and supplemental materials for the purposes of making admissions decisions. Conduct thorough, holistic, selective review of an applicant’s candidacy. Determine necessary documentation to support an admission decision and recommends appropriate alternative pathways when admission cannot be offered.

• Other duties as assigned

Minimum Qualifications:

Bachelor’s degree is required by start date.

Equivalent experience may be substituted for bachelor’s degree.

Minimum of 3 years related work experience.

Minimum of 1 year of management experience.

Preferred Qualifications:

Master’s degree preferred.

Planning Unit: Vice President Enrollment Management

Department: Admissions

Applicants may contact this person if they have questions about this position: Erin Fraunfelter, fraunfee@ohio.edu

Employment Type: full-time regular

Advertised Salary:

Based on extensive benchmarking data, the Senior Assistant Director for Admissions Application Management position is mapped to Pay Grade 16 at OHIO , with a target hiring range of $44,592-$51,838. The exact base salary for the selected candidate will be negotiable, commensurate with education and experience, and competitive in the field within the context of similarly situated positions at public universities nationally.

In addition to a competitive approach to salary, Ohio University is proud to offer a robust healthcare plan that includes maternity care, transgender care, counseling and mental healthcare, prescription coverage, vision, dental, orthodontia care, and more. Our robust benefits package also includes paid holidays, sick time, personal time, a tuition waiver up to 100% for self and dependents, an excellent retirement plan with up to a 14% employer contribution, a 12-week parental leave program, adoption reimbursement, flextime and flexplace policies, an employee assistance program, access to professional development programs, wellbeing incentive programs, and additional employee resources. Additional information is available at https://www.ohio.edu/hr/benefits.