Description

Under the guidance of the ERSEA Coordinator, the Administrative Assistant plays a vital role in supporting the UCLA Early Head Start/Head Start Program. This position involves a broad range of administrative and clerical tasks, including welcoming visitors in person and over the phone, managing data entry and record keeping, and preparing correspondence, reports, and other documents requiring proficiency in word processing and spreadsheet applications. Additionally, the Administrative Assistant performs related duties as needed to ensure the program's smooth operation. This position is considered a mandated reporter of child abuse.

Salary Range: $25.60 - 36.33 Hourly

Qualifications

Required:

• High School Diploma or GED or equivalent experience.

• Valid California driver's license and available transportation.

• CPR/First Aid Certified (American Red Cross or American Heart Association), or must meet within 90 days of employment and renew.

• Must meet state law county licensing requirements regarding employment in childcare centers and federal Head Start regulations for hiring employees. Pass the State or tribal criminal history records, including fingerprint checks, or Federal Bureau of Investigation criminal history records, including fingerprint checks, sex offender registry checks, and Child Abuse state registry check.

• Per funding agency requirements, all Early Head Start staff must complete background checks at least every five years that include a sex offender registry check, State or FBI criminal history check, including a fingerprint check, child abuse, and neglect state registry check if available in the state of California, and adhere to health requirements by the university, state and federal regulation, including immunization requirements.

• Pre-employment (Initial) health examination, periodic re-examination as recommended by health care provider in accordance with state, tribal, local requirements, that include screeners or test for communicable diseases. Must adhere to health requirements by the university, state, and federal regulations, including immunization requirements.

• Experience in an office setting.

• Ability to work in fast fast-paced office, perform multiple tasks, and adapt to changes in work schedule.

• Proficient knowledge of common computer application programs (MS Office suite), online dashboards, and operating standard office equipment.

• Solid and proven analytical/Problem-solving skills.     

• Communication and interpersonal skills sufficient to work effectively with university-wide and campus-wide Administrators, Deans, Department Chair, faculty, and staff both orally and in writing.

• Ability to communicate effectively with families, Early Head Start staff, community resource agencies, consultants, and volunteers to support families in locating and accessing appropriate community services as needed.

• Ability to understand and carry out oral and written instruction.

• Demonstrated experience working with various populations, including culturally and ethnically diverse, income diverse, low-income or no-income families, and unique populations.

• Fluency in English and Spanish

• Organizational skills, ability to prioritize and make recommendations based on independent judgment within areas of assigned responsibility, and self-motivated actions on assigned tasks and departmental goals.

Preferred:

• Associate or bachelor's degree.

• Knowledge of management of children's programs.

• Childplus.net familiarity and knowledge.

• Knowledge of program Head Start program, regulations, philosophy, goals, principles, objectives, and requirements; Early Head Start policies and procedures; understanding of child development principles with an emphasis on infant/toddler developmental stages and nurturing concepts; prenatal development and appropriate health care during pregnancy; family dynamics, cultural beliefs; advocacy and intervention concepts; crisis management, community resources, and referral; processes and functions of social service agencies.

• Family Development Credential Training.

• Ability to read, analyze, and interpret federal regulations, journal articles, technical procedures, and federal, state, and local regulations. Ability to draft reports, procedure manuals, and presentations.

UCLA Health welcomes all individuals, without regard to race, sex, sexual orientation, gender identity, religion, national origin or disabilities, and we proudly look to each person’s unique achievements and experiences to further set us apart.