Administrative Coordinator

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How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline particular skills and background experience that directly relate to this position.

Job Summary

The Office of the Dean in the College of Literature, Science, and the Arts (LSA) is seeking an experienced Administrative Coordinator. This position will provide varied administrative and functional support as a member of the dean's front office team and will perform a diverse set of responsibilities, providing support to the Deans Office including, but not limited to, the Associate Deans, as operational needs arise. Key characteristics of this position include providing confidential and professional administrative support while exercising a high level of initiative, discretion, and attention to detail. While working in a fast-paced environment, the individual handles complex duties and interacts with all levels of the College, University, and external stakeholders. The ability to manage multiple projects with concurrent deadlines, work well as a team member and independently, and provide excellent customer service are essential. Flexibility, dependability, and excellent interpersonal, organizational, communication, and time management skills are key attributes of a successful candidate.

This is a hybrid role. When you are onsite, you will work from our office in the LSA building in Ann Arbor, Michigan. We are looking for candidates willing to work a hybrid work schedule with four days onsite and the opportunity for one day of remote work per week. The target salary for this position is between $51K - $60K. Candidates with a history of exceeding job performance expectations may qualify for a higher salary.

Who We Are

LSA is the largest and one of the oldest of the university's 19 schools and colleges, with more than 100 degree programs in over 75 academic departments and programs. Learn more about LSA at https://lsa.umich.edu . We strive to employ a diverse workforce as a reflection of our commitment to serve the diverse people of Michigan, fulfill our mission, vision, and values, and sustain the excellence of LSA.

Why Work at LSA?

We are so proud that the University of Michigan offerscomprehensive benefits (https://hr.umich.edu/benefits-wellness) to support your wellness as you plan for a stable and secure future. To enhance a career filled with purpose and opportunity, other benefits include:

• Generous time off programs.

• Our retirement plan provides two-for-one matching contributions.

• Comprehensive options for health, dental, vision, life, disability, and other insurance.

• Flexible spending accounts for healthcare and dependent care expenses.

• Tuition support, including the ability to take undergraduate courses in LSA at no cost.

• Meeting-free days andcommunication norms (https://www.chronicle.com/article/what-happened-when-the-deans-office-stopped-sending-emails-after-hours/) that help you to "unplug" from work.

• Access to deals, discounts, and attractions; seeUniquely Michigan (https://hr.umich.edu/benefits-wellness/work-life/uniquely-michigan) for details.

While you will primarily work from our central campus in Ann Arbor, LSA offers flexible work options. To support work-life balance, LSA has an email policy that limits non-essential emails to weekday business hours. We invite you to take a look at LSAsmission, vision, and values (https://lsa.umich.edu/strategicvision) .

Responsibilities*

Administrative Support Duties - 35%

• Provide day-to-day administrative support to the administrative leader(s) as well as other areas assigned including coordinating and preparing for meetings in a timely manner.

• Prepare meeting agendas and draft and edit correspondence and emails.

• Assist with administrative projects, workshops, training sessions including drafting presentations and communication materials.

• Attend meetings as requested; take minutes and notes, track action items and decisions, and generate follow-up correspondence.

• Handle, triage, and prioritize incoming inquiries from faculty, students, and staff.

• Manage day-to-day needs of the Deans Office administrators including interfacing with IT and management of office telephones, conducting inventory, and ordering office supplies as needed.

Coordination Duties - 45%

• Develop and maintain systems and trackers to ensure that deadlines are met and materials are received on a timely basis.

• Maintain files, correspondence, and documentation in an organized and confidential manner.

• Provide support to update websites and materials.

• Coordinate domestic and international travel arrangements, ensuring all necessary materials and supplies are compiled, itineraries are prepared, and expense reports are submitted and reimbursed.

• Develop and maintain strategies for managing information across multiple systems (DropBox, Google Suite, etc).

• Maintain email listservs, rosters, and organization charts, and contact information for campus partners and units.

• Draft reports and coordinate information flow for projects, workshops, and training sessions as requested.

• Coordinate special events, assisting from inception to completion.

Other Duties Assigned - 20%

• Serve as backup for other offices, specifically in the deans front office, when needed.

• Support the LSA Deans front office in maintaining select pages on the LSA Deans Office website and deans office-related pages on the LSA gateway (a college-wide intranet).

• Support deans office-related events as requested.

Required Qualifications*

• At least three years of relevant work experience.

• Proven ability to perform a variety of administrative tasks efficiently and accurately.

• Ability to effectively communicate, verbally and in writing, with diverse stakeholders, preparing reports, and conveying information clearly.

• Ability to prioritize tasks, manage time effectively, and maintain organized records, especially when juggling multiple projects or activities.

• Competency with standard office software (e.g., Microsoft Office Suite, Google Workspace, or similar).

• Strong attention to detail is crucial for ensuring accuracy in record-keeping, report preparation, and other administrative tasks.

• Skilled at customer service, including dedication to meeting needs, utilizing feedback for service improvements, and building strong, trusting relationships.

• Basic knowledge of website content management systems, including practices for creating, updating, and deleting content.

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about thework modes (https://hr.umich.edu/working-u-m/my-employment/ways-we-work-resource-center/ways-we-work-implementation-group/modes-work) .

The position requires on-campus/in-person work from the Ann Arbor campus with some time working remotely, based on operational needs.

Additional Information

As one of the worlds great liberal arts colleges, LSA pushes the boundaries of what is understood about the human experience and the natural world, and we foster the next generation of rigorous and empathetic thinkers, creators, and contributors to the state of Michigan, the nation, and the world.

To learn more about diversity, equity, and inclusion in LSA, please visit lsa.umich.edu/lsa/dei (https://lsa.umich.edu/lsa/dei.html) .

To learn more about LSAs Mission, Vision and Values, please visit lsa.umich.edu/strategicvision .

Mission Statement

The mission of the University of Michigan is to serve the people of Michigan and the world through preeminence in creating, communicating, preserving and applying knowledge, art, and academic values, and in developing leaders and citizens who will challenge the present and enrich the future.

Background Screening

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.

Job Detail

Job Opening ID

260630

Working Title

Administrative Coordinator

Job Title

Admin Coord/Project Coord

Work Location

Ann Arbor Campus

Ann Arbor, MI

Modes of Work

Hybrid

Full/Part Time

Full-Time

Regular/Temporary

Regular

FLSA Status

Nonexempt

Organizational Group

College Of Lsa

Department

LSA Dean: Dean's Office

Posting Begin/End Date

2/21/2025 - 2/28/2025

Salary

$51,000.00 - $60,000.00

Career Interest

Administration

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