Administrative Assistant

Job Description

The Office Assistant/Front Desk Receptionist is crucial in ensuring the smooth operation of the office and providing a welcoming environment for clients and visitors. The ideal candidate will be a proactive problem-solver with excellent communication skills and a strong attention to detail.

Responsibilities

• Greet and welcome visitors with a positive and professional demeanor.

• Answer and direct phone calls, taking messages as needed.

• Manage the front desk area, ensuring it is tidy and presentable.

• Assist with scheduling appointments and coordinating meetings.

• Handle incoming and outgoing mail and packages.

• Maintain office supplies inventory and place orders as necessary.

• Assist with administrative tasks such as data entry, filing, and document preparation.

• Support the team with various projects and tasks as needed.

Essential Skills

• 1+ years of proven experience as an office assistant, receptionist, or in a similar role.

• Proficient in Microsoft Office Suite (Word, Excel, Outlook).

• Excellent verbal and written communication skills.

• Strong organizational and multitasking abilities.

• Friendly and professional attitude.

Additional Skills & Qualifications

• Payroll experience

• Accounts Payable experience

• Invoicing experience

Work Environment

Working onsite, Monday to Friday, 8 AM to 5 PM. The dress code is business casual. You will be sitting at the front desk, answering the mainline, and greeting visitors. The office typically experiences low traffic.

Pay and Benefits

The pay range for this position is $24.00 - $29.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Ann Arbor,MI.

Application Deadline

This position is anticipated to close on Mar 15, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.