Administrative Assistant Sr (Hybrid-Eligible Position)

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Job Summary

This position will provide Administrative Support for the Division of Adolescent Medicine and Division of Developmental and Behavioral Pediatrics within the Dept. of Pediatrics. This role will support efforts within both divisions while exercising independent judgment, complex problem-solving, and reliability. Successful candidates will be able to function in the role with minimal supervision.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Why Join Michigan Medicine?

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world?s most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.

What Benefits can you Look Forward to?

• Excellent medical, dental and vision coverage effective on your very first day

• 2:1 Match on retirement savings

Responsibilities*

• Oversees the day-to-day running of administrative offices and support of faculty, including mail, equipment, and supplymanagement.

• Oversee faculty time away process, including time off requests within Qgenda as well as associated processes toensure faculty clinics are closed while away.

• Oversee calendar management for Division Directors and Service Chief, assisting with meeting scheduling, agendas,recordings, and distribution of associated minutes. Assist with scheduling large meetings and other complex events forothers within the divisions.

• P-Card reconciliation and processing of expense reports.

• Support onboarding for faculty and staff, including equipment purchasing, Cornerstone registration, and office setup.

• Under direction of Division Administrator, request approval, post, and process hires for job postings within the divisions.

• Coordinate travel plans and hosting as needed

• Assist w/maintaining faculty CV in Elements system

• Support payroll completion and processing activities, as assigned

Required Qualifications*

• Associate degree or equivalent combination of education and experience.

• Minimum of four years progressively complex administrative experience.

• Must be detailed oriented, organized with demonstrated ability to prioritize work assignments and complete tasks in a timely manner

• Proficient in Microsoft Office Suite

• Demonstrate excellent verbal/written communication skills

• Previous experience working with faculty and maintaining calendar appointments

• Ability to exercise a high-level of initiative, discretion and judgment regarding sensitive and confidential matters

• Excellent interpersonal skills and the ability to work independently and collaboratively with others in a diverse team setting

Desired Qualifications*

• Bachelors degree or equivalent combination of education and experience.

• Knowledge of University systems: M-Pathways Financials and Physical Resources, Marketsite, PeoplePay, Concur

• Familiarity with UM policies and procedures as it relates to HR, procurement, or reimbursements

• Previous experience working with multiple divisions/departments or faculty

• Qgenda knowledge/experience preferred

• Prior administrative assistant experience preferred

Work Schedule

This is a hybrid-eligible position.

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about thework modes (https://hr.umich.edu/working-u-m/my-employment/ways-we-work-resource-center/ways-we-work-implementation-group/modes-work) .

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.

Job Detail

Job Opening ID

251757

Working Title

Administrative Assistant Sr (Hybrid-Eligible Position)

Job Title

Admin Asst Sr Healthcare

Work Location

Ann Arbor Campus

Ann Arbor, MI

Modes of Work

Hybrid

Full/Part Time

Full-Time

Regular/Temporary

Regular

FLSA Status

Nonexempt

Organizational Group

Medical School

Department

MM Pediatrics-Developmental Be

Posting Begin/End Date

9/04/2024 - 9/20/2024

Career Interest

Administration

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