TIME MANAGEMENT COORDINATOR (Administrative Coordinator) - Range 13 / NON

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TIME MANAGEMENT COORDINATOR (Administrative Coordinator) - Range 13 / NON

Salary

$28.43 - $42.03 Hourly

Location

Anchorage, AK

Job Type

Regular

Job Number

2025-00123

Department

Human Resources

Division

Central Payroll

Opening Date

01/27/2025

Closing Date

2/5/2025 5:00 PM Alaska

• Description

• Benefits

• Questions

Job Information

Open to the general public and any current Municipal employee.

This is a non-represented position (no union affiliation) and is subject to the provisions of the Personnel Rules of the Municipality of Anchorage.

DEPARTMENT: Human Resources

HOURS OF WORK: Monday through Friday; 8:00 a.m. to 5:00 p.m.

LOCATION: City Hall 632 W 6th Avenue

Starting pay does not exceed the midpoint of the displayed pay range

Example of Duties

Under the general supervision of the Payroll Manager this position will be responsible for receiving and reviewing schedule changes, auditing leave and attendance records entered in our time collection system in accordance with current Collective Bargaining Agreements, Municipal Personnel Rules and Policies and Procedures. Researches variances in the timekeeping application, reviews and corrects time and leave errors as needed. Processes leave adjustments, donations, and cash-in for Municipal Employees. Assist with the weekly on-boarding of new municipal staff, provides training to employees with timekeeping functions to ensure accurate time recording. Supports all Municipal employees and departments with regard to recording time. Assists in the development and training materials for Municipal Employees as new processes are being implemented. Assists all areas of the payroll department as needed and assigned

Minimum Qualifications / Substitutions / Preferences

High school diploma, GED, or equivalent and five (5) years of experience in human resources or payroll, administration support or similar administrative responsibilities.

OR

Associate's degree in Human Resources, Business Administration, or similar discipline and three (3) years of experience in human resources or payroll, administration support or similar administrative responsibilities.

OR

Bachelor's degree in Human Resources, Business Administration, or similar discipline and one (1) year of experience in human resources or payroll, administration support or similar administrative responsibilities.

Preferences:

• Experience with ERP Human Resources and Finance applications

Additional Important Information

The Municipality of Anchorage participates in the U.S. Department of Homeland Security E-verify Program. For more information, please go to http://www.uscis.gov/E-verify. E-Verify® is a registered trademark of the U.S. Department of Homeland Security. E-Verify® is a registered trademark of the U.S. Department of Homeland Security.

If selected for hire, the appointment in this position will be conditional based upon a satisfactory Municipal Employment Office conducted background check. A background check encompasses criminal history, verifying education, and verifying dates of employment.

Military Service Interview Preference:

Veterans who wish to be considered for an interview preference as permitted in Municipal Personnel Rules 3.30.031 D, must attach to the application a copy of their DD Form 214, DD Form 256, NGB Form 22, or a letter from the US Department of Veterans Affairs recognizing the person as a veteran or similar document. The attached documentation must show an honorable discharge or general (under honorable conditions) discharge. The minimum qualifications of the position must be met for preference consideration.

An individual currently serving as a member in good standing in the National Guard or the organized military reserves who wishes to be considered for an interview preference as permitted in Municipal Personnel Rules 3.30.031 D must attach proof of current service to the application. Proof of current service can be shown by submission of a statement of service which, at a minimum, shows full name, date of birth, Social Security Number, date service began, branch of service, rank, name of command providing the information, and unit of assignment. The statement of service must be on a form or letterhead of the individual’s command organization and show the name, signature, title and contact information for the signer providing the statement of service. The minimum qualifications of the position must be met for preference consideration.

The Municipality of Anchorage is an employer of National Service. Please be sure to include any volunteer work with AmeriCorps, Peace Corps, or other national service programs on your application in the work history portion.

Application Process:Once applicants click the "Apply" link underneath the header section of a vacancy announcement, they will be directed to the www.GovernmentJobs.com website to log into their existing account (or to create an account) of their application profile. Applicants will create or review their profile, make any updates necessary, and submit their application from their personal account. NOTE: The GovernmentJobs website and applicant's profile accounts are not administered by the Municipality of Anchorage. For technical assistance or customer service regarding an account profile, applicants may contact the GovernmentJobs customer support line at 1-855-524-5627 .

For general questions regarding Municipal vacancy announcements or the employment process with the Municipality of Anchorage, applicants may contact the Human Resources Department at (907) 343-4442 during regular business hours of Monday through Friday 8:00 a.m. to 5:00 p.m., Alaska Time.

The MOA is an EO and AA employer and complies with Title I of the ADA. For information regarding requests for reasonable accommodations related to employment under the Americans with Disabilities Act, please contact the Municipality of Anchorage ADA Coordinator at (907) 343-4571

The Municipality of Anchorage (MOA) offers a competitive benefits package to eligible employees that may include:

Health / Medical Benefits:

• Medical/Dental/Vision/Audio

• Life Insurance

• Dependent Life Insurance

• Short Term Disability

• Long Term Disability

• Flexible Spending Accounts – Health and Dependent Care

• Health Savings Accounts

Retirement:

• State of Alaska Public Employee Retirement System (PERS) Program

• 401(k) and 457 Savings Plans

Employer Paid Benefits:

• Employee Assistance Program

• Paid Leave Plan

• 13 Paid Holidays

For an overview of our medical benefit package go to http://www.muni.org/Departments/employee_relations/Pages/BenefitsSummaries.aspx

01

In order to be considered, applicants must provide accurate and complete education and work history information in its entirety. The referenced information listed on the online application will be used to determine the applicant's qualifications toward meeting the minimum requirements for the position (e.g., if you list that you have 6 years of experience in a certain field, that experience must be easily identifiable on the 'Work Experience' section of your application).

Attaching a resume is not an alternative to filling out the application in its entirety. Noting "see resume" or any similar comment on any portion of your application may lead to you being disqualified for the position.

If the experience you reference in the below questions is not clearly included and described in your Work History section, your application will be considered not qualified for this position and you may be removed from consideration.

Do you understand, in order to be considered for this position, accurate and complete education and work history information must be provided?

• Yes

• No

  02

  Which of the following best describes your completed level of education as it relates to this position?

• High School Diploma / GED / Equivalent

• Associate's Degree in Human Resources, Business Administration or similar discipline

• Bachelor's Degree or higher in Human Resources, Business Administration or similar discipline

  03

  How many years of experience do you have in human resources or payroll, administration support or similar administrative responsibilities?

• Less Than 1 year

• 1 year to less than 3 years

• 3 years to less than 5 years

• 5 years or more

  04

  Describe the experience you referenced for the above question and indicate which position(s) in your application's Work History support your response.

  05

  How many years of timekeeping experience do you have?

• Less than 1 year

• 1 year to less than 3 years

• 3 years to less than 5 years

• 5 years or more

  06

  Describe the experience you referenced for the above question and indicate which position(s) in your application's Work History support your response.

Noting "see resume", "N/A", or a similar comment may result in you being removed from consideration for this position.

07

How many years of experience do you have troubleshooting and resolving complex or unusual timekeeping system related issues?

• Less than 1 year

• 1 year to less than 3 years

• 3 years to less than 5 years

• 5 years or more

  08

  Describe the experience you referenced for the above question and indicate which position(s) in your application's Work History support your response.

Noting "see resume", "N/A", or a similar comment may result in you being removed from consideration for this position.

Required Question

Employer

Municipality of Anchorage

Address

632 W 6th Avenue, Suite 605 Anchorage, Alaska, 99501

Phone

(907) 343-4442

Website

http://www.muni.org/jol

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