LEGAL SECRETARY I - Range 11 / NON

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LEGAL SECRETARY I - Range 11 / NON

Salary

$23.06 - $29.35 Hourly

Location

Anchorage, AK

Job Type

Regular

Job Number

2025-00047

Department

Municipal Attorney

Division

Criminal

Opening Date

01/09/2025

Closing Date

Continuous

• Description

• Benefits

• Questions

Job Information

Open to the general public and any current Municipal employee.

This is a non-represented position (no union affiliation) and is subject to the provisions of the Personnel Rules of the Municipality of Anchorage.

DEPARTMENT: Municipal Attorney - Criminal Division

HOURS OF WORK: Monday through Friday; 8:00 a.m. to 5:00 p.m.

LOCATION: 632 W. 6th Avenue

Example of Duties

Prepare and file court pleadings, victim correspondence1 and other documents at the request of the court and attorneys. Establish, maintain, and organize physical and electronic case files. Prepare physical and electronic discovery, including redaction. Perform research in connection with specific matters. Communicate with, prepare documents for, and assist law enforcement, corrections, the court, victims, defendants, defense attorneys, members of the public, and other agencies as needed. Provide backup and assistance to all other support staff positions. Assist attorneys as needed. Perform other duties as assigned, which may include payroll, safety, transportation, and IT responsibilities.

Minimum Qualifications / Substitutions / Preferences

High school diploma, GED, or equivalent and three (3) years of experience in legal office practices and procedures, legal research, court processing procedures, and automated and manual record keeping systems.

OR

Associate’s degree in Criminal Justice, Paralegal Studies, or similar discipline and one (1) year of experience in legal office practices and procedures, legal research, court processing procedures, and automated and manual record keeping systems.

All applicants must possess and/or complete:

• Satisfactory national criminal background investigation (13 AAC 85.010, and 13 AAC 85.210) and financial review at time of hire.

• Satisfactory completion of a national criminal background investigation (AS 12.62.160 and AS 12.62.400) at time of hire.

• State of Alaska Notary Public Commission within 30 days of hire.

• Alaska Public Safety Information Network (APSIN) certification and Tiburon clearance within 30 days of hire

Additional Important Information

The Municipality of Anchorage participates in the U.S. Department of Homeland Security E-verify Program. For more information, please go to http://www.uscis.gov/E-verify. E-Verify® is a registered trademark of the U.S. Department of Homeland Security.

If selected for hire, the appointment in this position will be conditional based upon a satisfactory Municipal Employment Office conducted background check. A background check encompasses criminal history, verifying education, and verifying dates of employment.

If selected for hire, appointment in this position will be conditional based upon satisfactory completion of a national criminal background investigation (AS 12.62.160) and (AS 12.62.400). Accordingly it will be necessary for the selected applicant to provide certain identification information and be fingerprinted. Fingerprint cards must be dated within 30 days from date requested. The processing fee of $48.25 plus the cost of being fingerprinted (variable) is the responsibility of the selected applicant and must be accomplished before beginning work.

If selected for hire, appointment in this position requires Alaska Public Safety Information Network (APSIN) certification and Tiburon clearance within 30 days of hire. If the individual selected for this position fails to obtain these within 30 days of hire, they will be terminated.

All required certifications and licenses must remain current for the duration of employment.

Military Service Interview Preference :

Veterans or who wish to be considered for interview preference as permitted in Municipal Personnel Rules 3.30.031 D must attach to the application a copy of their DD Form 214, DD Form 256, NGB Form 22, or a letter from the US Department of Veterans Affairs recognizing the person as a veteran. The attached documentation must show an honorable discharge or general (under honorable conditions) discharge. The minimum qualifications of the position must be met for preference consideration.

Individuals currently serving as a member in good standing in the National Guard or the organized military reserves who wish to be considered for interview preference as permitted in Municipal Personnel Rules 3.30.031 D must attach proof of current service to the application. Proof of current service can be shown by submission of a statement of service which, at a minimum, shows full name, date of birth, Social Security Number, date service began, branch of service, rank, name of command providing the information, and unit of assignment. The statement of service must be on a form or letterhead of the individual’s command organization and show the name, signature, title and contact information for the signer providing the statement of service. The minimum qualifications of the position must be met for preference consideration.

The Municipality of Anchorage is an employer of National Service. Please be sure to include any volunteer work with AmeriCorps, Peace Corps, or other national service programs on your application in the work history portion.

Application Process: Once an applicant clicks on the "Apply" link underneath the header section of a vacancy announcement, they will be directed to the www.GovernmentJobs.com website to log into their existing account (or to create an account) of their application profile. Applicants will create or review their profile, make any updates necessary, and submit their application from their personal account. Note: The GovernmentJobs website and applicant's profile accounts are not administered by the Municipality of Anchorage. For technical assistance or customer service regarding an account profile, applicants may contact the GovernmentJobs customer support line at 1-855-524-5627.

For general questions regarding Municipal vacancy announcements or the employment process with the Municipality of Anchorage, applicants may contact the Human Resources Department at (907) 343-4442 during regular business hours of Monday through Friday 8:00 a.m. to 5:00 p.m., Alaska Standard Time.

The MOA is an EO and AA employer and complies with Title I of the ADA.

For information regarding requests for reasonable accommodations related to employment under the Americans with Disabilities Act, please contact the Municipality of Anchorage ADA Coordinator at (907) 343-4571.

The Municipality of Anchorage (MOA) offers a competitive benefits package to eligible employees that may include:

Health / Medical Benefits:

• Medical/Dental/Vision/Audio

• Life Insurance

• Dependent Life Insurance

• Short Term Disability

• Long Term Disability

• Flexible Spending Accounts – Health and Dependent Care

• Health Savings Accounts

Retirement:

• State of Alaska Public Employee Retirement System (PERS) Program

• 401(k) and 457 Savings Plans

Employer Paid Benefits:

• Employee Assistance Program

• Paid Leave Plan

• 13 Paid Holidays

For an overview of our medical benefit package go to http://www.muni.org/Departments/employee_relations/Pages/BenefitsSummaries.aspx

01

In order to be considered, applicants must provide accurate and complete education and work history information in its entirety. The referenced information listed on the online application will be used to determine the applicant's qualifications toward meeting the minimum requirements for the position (e.g., if you list that you have 6 years of experience in a certain field, that experience must be easily identifiable on the 'Work Experience' section of your application). Attaching a resume is not an alternative to filling out the application in its entirety. Noting "see resume" or any similar comment on any portion of your application may lead to you being disqualified for the position. If the experience you reference in the below questions is not clearly included and described in your Work History section, your application will be considered not qualified for this position and you may be removed from consideration. Do you understand, in order to be considered for this position, accurate and complete education and work history information must be provided?

• Yes

• No

  02

  Are you a current Municipal employee?

• Yes

• No

  03

  Which of the following best describes your level of education as it relates to this position?

• High School Diploma / GED / Equivalent

• Associate's Degree or higher in Criminal Justice, Paralegal Studies, or similar discipline

  04

  How many years of experience do you have in legal office practices and procedures, legal research, court processing procedures, and automated and manual record keeping systems do you have?

• None

• 1 year to less than 3 years

• 3 years to less than 5 years

• 5 years or more

  05

  Describe the experience you referenced for the above question and indicate which position(s) in your application's Work History supports your response.

Noting "see resume", "N/A", or a similar comment may result in you being removed from consideration for this position.

06

Do you have experience working as a legal secretary at the Municipality of Anchorage or equivalent elsewhere?

• Yes

• No

  07

  Describe the experience you referenced for the above question and indicate which position(s) in your application's Work History supports your response.

Noting "see resume", "N/A", or a similar comment may result in you being removed from consideration for this position.

08

What is your WPM typing speed?

Required Question

Agency

Municipality of Anchorage

Address

632 W 6th Avenue, Suite 605 Anchorage, Alaska, 99501

Phone

(907) 343-4442

Website

http://www.muni.org/jol

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