Pay Range: $23 - $28 per hour, DOE

Why choose us?

Our founding company was built more than 50 years ago and has a legacy of welcoming new employees with our commitment to provide the best place to work by inspiring financial security and premier health and wellness programs for you and your family while enjoying an adventurous and dynamic culture.

What does Calista Brice LLC do?

Calista Brice LLC, a subsidiary of Calista Corporation, is a lifecycle construction group that offers construction services in every phase of the construction cycle. We are a fast-paced growing collective of subsidiary businesses that operate in the dynamic construction, engineering, environmental, logistic, and equipment industries.

What can you expect?

As the Human Resources Coordinator, you will be responsible for supporting the HR Department team with HR-related administrative tasks. You will work to support the HR functions across all Calista Brice subsidiaries including but not limited to recruiting, on-boarding, data entry, file maintenance, internal record audits, data preparation for reporting, and HR document preparation. You will also help with invoice reconciliations. A primary function of this role will be the preparation and maintenance of department procedural and process documentation.

How will you do it?

• Maintain knowledge of and ensure compliance with employment related laws and regulations in the Federal, State, and local areas where the companies work.
• Support the overall HR department, members of HR leadership and teams as assigned.
• Maintain electronic personnel files and assist with team development of record management across large geographical areas, including records in the HRIS system (Workday)
• Ensure HIPAA processes are followed by maintaining PHI confidentiality.
• Answer/route incoming phone calls and assist in answering employee general questions.
• Complete all employment verifications and provide information for Unemployment Claims.
• Assist with developing and maintaining department SharePoint files and document library.
• Prepare and maintain HR department process maps, procedural documentation, and associated forms.
• Assist with entering and pulling information accurately from the HRIS system regarding personnel file documents and information.
• Assist with processing employee compliance training programs.
• Participate in job fairs and community events.
• Assist with company sponsored events for shareholders and descendants.
• Assist with compliance related activities such as, but not limited to required work site postings, EEO-1, Veterans 100, and E-Verify.
• Assist as needed with the new employee onboarding process, including completing new hire paperwork, communicating and enrolling in benefit programs, and coordinating training.
• Assist with the preparation, review, and revision of all employee-related forms including new hire forms, benefit enrollment, employee communication, employee handbooks, and other employment related forms.
• Assist as needed with preparing and providing records for payroll processing systems.
• Process self-billing and invoice preparation review and reconciliation to Employee and general ledger (G/L) records.
• Assist with training coordination as needed.
• Assist with record management and document preparation for annual performance reviews, merit increases, and bonus calculations.
• Assist with gathering compliance postings and other posting requirements. Maintain a log of needed postings by work areas for subsidiary companies.
• Assist with tracking and maintaining shareholder records as needed for coordination with corporate human resources department reporting needs.
• Review, process, and maintain the Education Reimbursement Program.
• Enter and maintain personnel related records in Spectrum and Deltek/Costpoint.
• Participate as an active team member with t e Human Resources department.
• Attend related Human Resources training; stay apprised of HR best practice updates.
• Provide exceptional levels of customer service and timely follow-up with external and internal customers.
• Work in a constant state of alertness and in a safe manner.
• Perform other duties as assigned.

Supervisory Responsibilities:

This job does not have any direct supervisory responsibility.

Knowledge, Skills and Abilities

• Knowledge of the principles and practices of human resource administration.
• Intermediate knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and negotiation, and personnel information systems.
• Knowledge of local, federal, and state employment laws and regulations, including Alaska Regional Native Corporation practices.
• Advanced computer application skills, including MS Office Word, Excel, and Outlook.
• Ability to use HRIS (Human Resource Information Systems) programs.
• Ability to work both independently and as part of a team.
• Ability to analyze and resolve complex issues, both logical and interpersonal.
• Ability to professionally communicate with others using verbal and written methods.
• Ability to compute rates, ratios, and percentages and to draw and interpret graphs.
• Ability to participate in and facilitate group meetings.
• Ability to take ongoing educational courses to stay current on laws and best practices.
• Ability to work a flexible schedule.
• Ability to operate a motor vehicle in a safe and efficient manner.
• Ability to travel up to 25% of the time.
• Ability to work in a Native Corporation multi-business environment.

Who is Calista Brice LLC looking for?

Minimum Qualifications:

• High school diploma or equivalent required.
• Two or more years experience in Human Resources.
• Valid state drivers license and qualified to operate a vehicle under the conditions of the Calista Brices Driving Policy required.
• Ability to pass drug, driving, and background screening.

Preferred Qualifications:

• Associates degree in Business related field (Human Resources Management or related field) preferred.
• PHR/SPHR (or SHRM-CP/SHRM-SCP) or equivalent preferred.
• Previous experience working in Workday, Spectrum, Deltek, and/or Costpoint preferred.

More reasons you will love working with Calista Brice LLC:

Competitive wages and bonus programs - We believe in developing our employees to progressively advance in their careers. We achieve this by providing you with annual performance reviews with recommendations on training to achieve your goals.

Mentorship Program designed for employees to formalize a working relationship between seasoned professionals and young professionals to develop specific areas of knowledge to grow their careers within the family of companies.

Tuition reimbursement.

Health insurance through the Federal Employee Benefit Program (FEHB) with many plans to choose from with ridiculously low employee premiums.

FSA health care and/or dependent care/HSA with HDHP.

Dental and Vision Insurance.

Employee Assistance Program for you and your family.

Company paid Life Insurance, ADandD, LTD.

Voluntary paid Life Insurance and ADandD as well as STD, Accident, Cancer/Critical illness, and Whole Life Insurance.

Paid time off (based on an employee having 2080 paid regular hours per year (40 hours per week). May increase per years of service in eligible status.)