EXECUTIVE ASSISTANT - Range 11 / NON

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EXECUTIVE ASSISTANT - Range 11 / NON

Salary

$23.06 - $29.35 Hourly

Location

Anchorage, AK

Job Type

Regular

Job Number

2024-01037

Department

Equal Rights Commission

Division

Equal Right Commission

Opening Date

12/10/2024

Closing Date

12/19/2024 5:00 PM Alaska

• Description

• Benefits

• Questions

Job Information

Open to the general public and any current Municipal employee.

This is a non-represented position (no union affiliation) and is subject to the provisions of the Personnel Rules of the Municipality of Anchorage.

DEPARTMENT: Equal Rights Commission

HOURS OF WORK: Monday - Friday, 8:00 am - 5:00 pm

LOCATION: City Hall - 632 W 6th Ave

Example of Duties

The Executive Assistant provides confidential, administrative support to the Executive Director, who delegates a substantial amount of administrative detail and non-routine work to the Executive Assistant, including preparation and maintenance of budget, accounts payable, P-card payment approvals, federal Equal Employment Opportunity Commission (EEOC) contract payments, coordination with other municipal departments, and preparation of reports in support of the agency. The Executive Assistant prepares and serves certificates of service for agency filings, monitors agency performance under the federal EEOC contract, and maintains data in both the Anchorage Equal Rights Commission (AERC) and EEOC databases, auditing periodically for accuracy. The Executive Assistant monitors and prepares weekly and monthly statistical reports, assuring compliance with the EEOC contract, reporting any abnormalities to the Executive Director, and taking action to correct abnormalities. The Executive Assistant prepares pleadings in reconsideration cases, as well as appellate cases filed in the court system. The Executive Assistant's broad scope of duties assures the professional image of the agency and supports the Executive Director as needs arise. Perform other required duties as assigned

Minimum Qualifications / Substitutions / Preferences

High school diploma, GED, or the equivalent and three (3) years of experience in office clerical or secretarial functions, one (1) year of which must have been at the level of Senior Office Associate with the Municipality or the equivalent elsewhere. Experience must have included spreadsheet applications, word processing programs operation, scheduling and/or coordinating meetings and functions.

OR

Associate’s degree in Business Administration, Accounting, or similar discipline and one (1) year of experience in office clerical or secretarial functions. Experience must have included spreadsheet applications, word processing programs operation, scheduling and/or coordinating meetings and functions.

Must possess and/or obtain:

Satisfactory background check which includes criminal, education, and employment history.

Ability to type at a net speed of 35 WPM required.

Preference:

Paralegal or Legal Secretary experience.

Additional Important Information

The Municipality of Anchorage participates in the U.S. Department of Homeland Security E-verify Program. For more information, please go to http://www.uscis.gov/E-verify. E-Verify® is a registered trademark of the U.S. Department of Homeland Security.

If selected for hire, the appointment in this position will be conditional based upon a satisfactory Municipal Employment Office conducted Background Check. A Background Check encompasses criminal history, verifying education, and verifying dates of employment.

If selected for hire, appointment in this position will be conditional based upon the submission of a current documentation/certification of the typing speed ability. The documentation/certification must contain the applicant's name and be current within the past one (1) year.

Military Service Interview Preference

Veterans who wish to be considered for interview preference, as permitted in Municipal Personnel Rules 3.30.031 D, must attach to the application a copy of their DD Form 214, DD Form 256, NGB Form 22, or a letter from the US Department of Veterans Affairs, recognizing the person as a veteran. The attached documentation must show an honorable discharge or general (under honorable conditions) discharge. The minimum qualifications of the position must be met for preference consideration.

Individuals currently serving as a member in good standing in the National Guard or the organized military reserves who wish to be considered for interview preference, as permitted in Municipal Personnel Rules 3.30.031 D, must attach proof of current service to the application. Proof of current service can be shown by submission of a statement of service which, at a minimum, shows the full name, date of birth, Social Security Number, date service began, branch of service, rank, name of command providing the information, and unit of assignment. The statement of service must be on a form or letterhead of the individual’s command organization, and shows the name, signature, title, and contact information of the signer providing the statement of service. The minimum qualifications of the position must be met for preference consideration.

The Municipality of Anchorage is an Employer of National Service. Please be sure to include any volunteer work with AmeriCorps, Peace Corps, or other national service programs on your application in the work history portion.

Application Process

Once an applicant selects on the "Apply" link underneath the header section of a vacancy announcement, they will be directed to the www.GovernmentJobs.com website to log into their existing account (or to create an account) of their application profile. Applicants will create or review their profile, make any updates necessary, and submit their application from their personal account.

NOTE: The GovernmentJobs website and applicant's profile accounts are not administered by the Municipality of Anchorage. For technical assistance or customer service regarding an account profile, applicants may contact the GovernmentJobs customer support line at 1-855-524-5627.

For general questions regarding Municipal vacancy announcements or the employment process with the Municipality of Anchorage, applicants may contact the Employee Relations Department at 907-343-4442 during regular business hours of Monday through Friday, 8:00 am to 5:00 pm, Alaska Standard Time.

The MOA is an EO and AA Employer and complies with Title I of the ADA.

For information regarding requests for reasonable accommodations related to employment under the Americans with Disabilities Act, please contact the Municipality of Anchorage ADA Coordinator at 907-343-4571.

The Municipality of Anchorage (MOA) offers a competitive benefits package to eligible employees that may include:

Health / Medical Benefits:

• Medical/Dental/Vision/Audio

• Life Insurance

• Dependent Life Insurance

• Short Term Disability

• Long Term Disability

• Flexible Spending Accounts – Health and Dependent Care

• Health Savings Accounts

Retirement:

• State of Alaska Public Employee Retirement System (PERS) Program

• 401(k) and 457 Savings Plans

Employer Paid Benefits:

• Employee Assistance Program

• Paid Leave Plan

• 13 Paid Holidays

For an overview of our medical benefit package go to http://www.muni.org/Departments/employee_relations/Pages/BenefitsSummaries.aspx

01

In order to be considered, applicants must provide accurate and complete education and work history information in its entirety. The referenced information listed on the online application will be used to determine the applicant's qualifications toward meeting the minimum requirements for the position (e.g., if you list that you have 6 years of experience in a certain field, that experience must be easily identifiable on the 'Work Experience' section of your application).

Attaching a resume is not an alternative to filling out the application in its entirety. Noting "see resume" or any similar comment on any portion of your application may lead to you being disqualified for the position.

If the experience you reference in the below questions is not clearly included and described in your Work History section, your application will be considered not qualified for this position and you may be removed from consideration.

Do you understand, in order to be considered for this position, accurate and complete education and work history information must be provided?

• Yes

• No

  02

  Are you a current Municipal employee?

• Yes

• No

  03

  Which best describes your completed level of education?

• None / Less than high school

• High school diploma / GED / Equivalent

• Associate's degree in Business Administration, Accounting, or similar discipline

  04

  Which best describes your experience in office clerical or secretarial function?

• None - less than 1 year

• 1 year - less than 2 years

• 2 years - less than 3 years

• 3 years or more

  05

  Describe the experience that relates to this position in detail, that you referenced for the above question, and indicate which position(s) in your application's Work History supports your response. Noting "see resume", "N/A", or a similar comment may result in you being removed from consideration for this position.

  06

  Do you have at least 1 year of Senior Office Associate experience with the Municipality or the equivalent elsewhere?

• Yes

• No

  07

  Which of the following do you have experience in?

• Spreadsheet applications

• Word processing programs operation

• Scheduling and/or coordinating meetings and functions

• N/A

  08

  Describe the experience that relates to this position in detail, that you referenced for the above question, and indicate which position(s) in your application's Work History supports your response. Noting "see resume", "N/A", or a similar comment may result in you being removed from consideration for this position.

  09

  Do you have the ability to type at a net speed of 35 WPM?

• Yes

• No

  Required Question

Agency

Municipality of Anchorage

Address

632 W 6th Avenue, Suite 605 Anchorage, Alaska, 99501

Phone

(907) 343-4442

Website

http://www.muni.org/jol

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