Position Title:Associate Registrar

Job Group:Professional & Scientific

Required Minimum Qualifications:Bachelor’s degree and 7 years of related experience

Preferred Qualifications:Experience managing, interpreting, and applying policies in an educational setting

Proven leadership in process improvement initiatives

Supervisory or management experience

Experience with Workday Student

Job Description:

The Office of the Registrar at Iowa State University is looking for an energetic and skilled Associate Registrar to join our leadership team. Reporting directly to the University Registrar, this strategic role leads the Tuition & Fees team and the Curriculum Management team within the Office of the Registrar. You will be responsible for establishing the operational metrics and key performance indicators for the teams you oversee, and for identifying opportunities for continuous improvement. You will also play a significant role in developing, documenting, and implementing procedures and refining processes to ensure maximum efficiency for our students, office staff, and campus partners while ensuring compliance with federal, state, and university policies.

The ideal candidate will be a strong leader who can work alongside the leaders of the teams it oversees to establish a clear direction and actionable goals that align with the office’s mission and vision. This position must also be able to effectively communicate the need for in-production fixes when issues arise. Moreover, as new opportunities and shifting priorities are realized, the successful candidate will help ensure the teams it oversees are agile and nimble while maintaining a positive disposition. Your ability to think strategically, execute tasks efficiently, and deliver exceptional service will be crucial in this role.

The Office of the Registrar plays a key role in student success and university excellence. We ensure the integrity of academic records, and we foster a collaborative and innovative environment within the Division of Academic Affairs. We are committed to continuous improvement and delivering exceptional service, all while creating a positive and supportive work environment. With access to cutting-edge technology, our team is empowered to lead change and stay ahead of best practices as we drive success for our university community.

By joining our team, you will become part of an organization that values leadership, integrity, hard work, collaboration, and a commitment to excellence and service. If you are looking for an opportunity to make a significant impact, grow your career, and help shape the future of Iowa State University, this is the place and position for you!

Example of Duties

• Team Leadership and Management: Align directives with strategic goals, manage staffing and development, oversee budgets, conduct performance reviews, and drive employee engagement.

• Strategy, Policy, and Planning: Participate in senior leadership teams, track strategic metrics, recommend projects, ensure policy compliance, and implement continuous improvements.

• Operational and Functional Leadership: Oversee Tuition & Fees and Curriculum Management, manage enrollment and fee processes, support technical innovations, and ensure data security and compliance.

• Compliance and Resource Management: Maintain current knowledge of state and federal laws, regulations, and university policies. Ensure Registrar processes meet all requirements, collaborating with stakeholders to implement institutional changes as needed. Work with fiscal officers on budgeting and maintain efficient, student-focused operations.

• Collaboration and Decision-Making: Work with campus leadership and external stakeholders, refine standard procedures, and make recommendations aligning with institutional goals.

Level Guidelines

• Contribute to annual objectives and action plans, ensuring alignment with institutional goals and student success.

• Take full accountability for achieving key annual objectives, leading a team to deliver outstanding results.

• Provide expert insights into institutional policies, ensuring best practices and continuous improvement.

• Manage and develop a high-performing staff, with full authority over hiring, performance management, and team growth.

• Offer strategic input into budgeting decisions and oversee financial requests to optimize department resources.

Appointment Type:Regular

Number of Months Employed Per Year:12 Month Work Period

Time Type:Full time

Pay Grade:PS810

Application Instructions:

Applications will be accepted until the position is filled. Please note: To receive full consideration, applications should be submitted by February 21, 2025.

To apply for this position, please click on “Apply” and complete the Employment Application. Please be prepared to enter or attach the following:1) Resume/Curriculum Vitae2) Letter of Application/Cover LetterIf you have questions regarding this application process, please email employment@iastate.edu or call 515-294-4800 or Toll Free: 1-877-477-7485.Why Choose ISU?Iowa State Employees enjoy comprehensive health and work-life benefits, including medical and dental; as well as:• Retirement benefits including defined benefit and defined contribution plans• Generous vacation, holiday and sick time and leave plans• Onsite childcare (Ames, Iowa)• Life insurance and long-term disability• Flexible Spending Accounts• Various voluntary benefits and discounts• Employee Assistance Program• Wellbeing program• Iowa State offers WorkFlex options for some positions. WorkFlex offers flexibility on when, where, and how you do your work. For more information, please speak with the Hiring Manager.

Original Posting Date: February 7, 2025

Posting Close Date:

Job Requisition Number:R16370

By focusing on the future and providing the best student experience possible, Iowa State attracts students and faculty who want to make a difference. With a comprehensive land-grant mission of education, research, extension and outreach, we produce scholars whose ideas change the world. And through Innovate at Iowa State , we provide innovative and entrepreneurial opportunities for students of all backgrounds. Located just 30 minutes north of Des Moines, the city of Ames was recently named one of the Top 10 cities in the U.S. for campus life and career opportunities.

Iowa State University is a welcoming, global, and culturally diverse community of students, faculty, and staff. Campus community members have a wide range of backgrounds and experiences and are committed to engaging with each other respectfully as outlined in the university's Principles of Community (https://www.iastate.edu/diversity-and-inclusion/principles-community) . Iowa State recognizes that diverse intellectual and philosophical perspectives are vital to innovation, critical thinking skills, and a dynamic academic community that fosters the land-grant ideals of putting science, technology, and human creativity to work.

All offers of employment, oral and written, are contingent upon the university’s verification of credentials and other information required by federal and state law, ISU policies/procedures, and may include the completion of a background check and/or a consumer credit check.

Iowa State University is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, genetic information, national origin, marital status, disability, or protected veteran status and will not be discriminated against. Inquiries can be directed to the Office of Equal Opportunity, 2680 Beardshear Hall, 515 Morrill Road, 515 294-7612, email eooffice@iastate.edu .

If you have questions about the application process please email employment@iastate.edu or call 515-294-4800 or Toll-Free at 1-877-477-7485 . Iowa State University provides reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should email employment@iastate.edu or call (515) 294-4800 or Toll-Free: (877) 477-7485 . TTY users are welcome to use the Iowa Relay Service number by dialing 7-1-1 or (800) 735-2942 .

General ISU compensation information can be found on the University Human Resources (https://www.hr.iastate.edu/careers/compensation) website. Please note that this is only a list of ranges and individuals will be paid commensurate with qualifications.