Description

CEO and COO of a consulting firm in Alexandria, VA is looking to hire a permanent Executive Assistant.

Executive Assistant

The Executive Assistant serves as the in-office presence, providing comprehensive administrative and executive support to the CEO and COO while managing office operations. This role is fully on-site and requires exceptional organizational skills, professionalism, and the ability to handle confidential information. The Executive Assistant is proactive, resourceful, and capable of managing tasks with minimal supervision in a dynamic environment.

Key Responsibilities

• Serve as the primary in-office representative, managing the front desk and greeting visitors.

• Handle incoming calls, mail, and packages professionally and efficiently.

• Maintain common office areas, inventory, and supplies to ensure smooth daily operations.

• Coordinate with and escort vendors as needed.

• Manage calendars for the CEO and COO, including scheduling meetings, coordinating appointments, and ensuring seamless transitions between commitments.

• Proactively identify and resolve scheduling conflicts, keeping executive priorities and preparation needs in mind.

• Coordinate travel arrangements, prepare expense reports, and maintain accurate contact information for executives.

• Act as the central point of coordination for meetings and events involving the CEO, ensuring clear communication and efficiency.

• Facilitate onboarding processes for new hires, including preparing materials, arranging workspace and equipment, and delivering orientation sessions.

• Assist with offboarding by archiving employee information and managing transitions.

• Oversee the annual company holiday card and client appreciation initiatives, including maintaining mailing lists, coordinating card selection, and managing gift distribution.

• Support planning and logistics for internal and client-facing events, ensuring attention to detail.

  Requirements

• Bachelor’s degree or equivalent experience.

• Experience with managing Executives calendars

• Quality experience with facilitating virtual meetings

• Outstanding organizational skills, ability to multitask, an eye for detail and previous project management experience

• Excellent oral and written communication skills.

• A high level of proficiency in Microsoft Access, Outlook and Word required. Skill in PowerPoint a plus.

• Experience working in consulting, health policy, finance, or law firms would be a plus.

This is a great opportunity for you to take your career to the next level by directly supporting senior management in a dynamic firm with competitive compensation! If you are a self-starter who is passionate about growing your career as an Executive Assistant in a quality environment, we would love to hear from you! Please feel free to reach out to Alex Walker on LinkedIn as well! .

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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