Supply Chain Coordinator

Location: Albuquerque, NM, United States

Job ID: 6088807

Date Posted:Jan 2, 2025

POSTING DEADLINE

This position is posted until filled.

DEPARTMENT

Department: General Services

PREFERENCES

Experience with the following is a nice to have.

Purchasing

Bill Pay

Book Keeping

Accounting

Work Orders

JOB DESCRIPTION

Salary Grade: G08

Minimum Midpoint Maximum

$58,128 - $77,021 - $95,912

SUMMARY:

Provides critical coordination and logistics support for GS and Building Maintenance functions. Ensures work-orders are received & logged, and techs & contractors are promptly dispatched to minimize disruptions, damage and potential safety concerns. Oversees janitorial, coffee and water contracts.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Represents General Services as first point of contact for facility/building maintenance issues, employee and executive parking facilities

Receives/records and coordinates work-orders with department heads/clients to determine priority level and initiates dispatch response with techs, contractors and vendors as appropriate for prompt resolution

Compiles monthly status reports for management review and follow-up

Coordinates facility issues in Manager's absence

Processes department invoices, establishes and maintains project files and ensures accuracy of data (i.e., accounting strings, payment cycles, invoice amounts, budget-to-spend ratios, cost discrepancies, etc.)

Assists manager with budget tracking and projections for accurately reporting variances and future AOP requirements

Develops strong relationships to maintain positive interactions with management, clients, vendors, and internal support staff

Performs routine inspections, communicates with staff and key stakeholders warranting services are being performed in accordance with established contract terms and costs

Ensures invoices are accurate and received/processed for budget accountability and planning

Creates and maintains comprehensive files specific to numerous GS managed projects in NM and TX

Acts as liaison between Manager, Build. Maint. vendors and clients to coordinate schedules and communicate move requirements, specifically as it relates to furniture system configurations.

Assists manager with various lease/tenant relations as requested.

Provides secondary admin support to the Corporate Security department for invoice processing, tracking and Maximo requests

COMPETENCIES:

Experienced in space/facility planning, programming, and forecasting

Ability to work and negotiate with all levels of management to meet customer needs

Ability to communicate effectively with all levels of facility staff and be able to relate to senior management regarding difficult and/or complex issues

Ability to analyze and interpret leases and contracts

Excellent communication and customer relation skills to maintain high client satisfaction and to lead move-coordination meetings with clients and support departments

Must be proactive, customer-focused, and able to deliver on commitments

Must possess in-depth knowledge of organizational structure to meet business unit needs

Ability to exercise professional judgment in decision-making, keeping corporate and departmental business objectives in mind to minimize costs and meet customer demands

Knowledge in accounting and budget systems and processes

Ability to read and interpret industry and Company policies and procedures and communicate to staff at all levels

Ability to be self-motivated to meet varying customer needs with business unit and reporting requirements

Ability to read and interpret complex documents and ability to write reports, correspondence, and compile statistical materials

QUALIFICATIONS:

MINIMUM EDUCATION AND/OR EXPERIENCE:

Bachelor's degree in a related field with one to three years of related experience including or equivalent combination of education and/or experience related to the discipline.

COMMUNICATION SKILLS:

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations

Ability to write reports, business correspondence, and procedure manuals

Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public

COMPUTER SKILLS:

Knowledge in e-Pro, Power Plant, Maximo, Word and SharePoint

PHYSICAL DEMANDS:

Requires frequent sitting, standing, walking, and travel to New Mexico and Texas facility sites, including some overnight travel.

WORK ENVIRONMENT:

Primarily office environment.

EQUAL OPPORTUNITY STATEMENT

Safety Statement:

Safety is a core value at (TXNM Energy/PNM/TNMP) and our vision, “everyone goes home safe”, reflects our commitment to promoting an environment conducive to learning, improving and building safety practices. Our safety value is built upon the belief that every employee deserves to work in an environment free from harm.

Americans with Disabilities Act (ADA) Statement:

TXNM Energy is committed to providing reasonable accommodations for qualified individuals with disabilities in compliance with the ADA. If you require assistance with the job application process due to a disability, please contact HR ADA Analyst, at 505-241-4627.

DEI Statement:

At TXNM Energy, we value the diversity of our workforce and actively seek opportunities for incorporating Diversity, Equity, and Inclusion (DEI) within our family of companies. We believe a diverse workforce enriches our environment and helps us better meet the needs of our employees, customers, and shareholders. We remain committed to attracting and sustaining a diverse workforce and retaining high-performing employees who work collaboratively to carry out the Company's purpose.

TXNM Energy and affiliates are Equal Opportunity/Affirmative Action employers. Women, minorities, disabled individuals and veterans are encouraged to apply.