Veterans Statement

VET FILE SEARCH: 4 PM 12/19/2024 to 4 PM 12/20/2024

APPLY ONLY IF YOU MEET AT LEAST THE BASIC REQUIREMENTS

The Jobs for Veterans Act mandates priority of service to veterans seeking

employment and training opportunities. To ensure compliance with this law,

this job posting will provide priority service to veterans.

Office Receptionist and Administrator

Stellar Science is a growing Albuquerque-based scientific software development company with a 25-year history of developing custom software products for government customers. Stellar Science Headquarters is in Albuquerque and supports a geographically distributed staff and customers in multiple locations across the U.S.

We are looking for an experienced, self-motivated, energetic professional to be the first point of contact for our company and offer administrative support across the organization. Strong communication skills are a must.

Stellar Science is largely paperless, so strong computer skills are essential.

This is a full-time position, with some flexibility for candidates desiring time work, with core hours of Monday through Friday 9:00 am to 3:00 pm. Remote work is not supported for this position.

Responsibilities include:

Welcoming guests and directing visitors to the appropriate person and office

Arranging travel, meetings and appointments for employees

Maintaining accurate records in spreadsheets and various proprietary systems

Working with the hiring team to schedule interviews, arranging travel and lodging for interviewees

Maintaining various company calendars, conference room, and teleconference scheduling

Processing employee employment paperwork

Answering calls, forwarding employment verifications, and answering employee benefits and basic human resource questions

Maintaining the efficiency, cleanliness, and orderliness of Stellar Headquarters

Sending out employee mailings monthly and annually

Maintaining and replenishing office supply inventory

Coordinating office equipment requirements, layout, and maintenance

Running occasional errands (must have a reliable vehicle and valid driver's license)

Receiving, sorting and distributing daily mail/deliveries

Coordinating with building management on office maintenance and cleaning

Planning event catering and maintaining kitchen supplies and food inventory

Executing operational projects and other duties as assigned including various data entry and document management.

Minimum Requirements:

High school diploma or equivalent

1-2 years of relevant work experience as a receptionist or administrative assistant

Professional attitude and appearance

Flexibility to adapt to short notice changes to schedules/calendars

High levels of proficiency are required in:

Creating and editing documents and spreadsheets in Microsoft Word and Excel

Email programs such as Outlook or Thunderbird

Web-based programs such as Google Calendar, Office365

Scanning and uploading documents

Computer document filing or version control systems

Organization, time-management, and the ability to prioritize tasks

Due to the nature of the work performed at Stellar Science, US Citizenship is required.

Stellar Science maintains the highest standards for its employees. Strong recommendations are required.

Desired Qualifications:

• College education

*

Previous office assistance or scheduling experience in a fast-paced environment

• Previous experience with accounting and/or human resources.

Standard benefits include:

• Eleven (11) paid federal holidays (which may be floated as desired),