NY HELP Yes

Agency Domestic Violence, Office for the Prevention of

Title Contract Management Specialist 1 (NY HELPS) - VID 182936

Occupational Category Other Professional Careers

Salary Grade 18

Bargaining Unit PS&T - Professional, Scientific, and Technical (PEF)

Salary Range From $52198 to $82656 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Non-competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address 80 South Swan St.

City Albany

State NY

Zip Code 12210

Duties Description This position is in the Bureau of Finance and Administration and reports to the Contract Management Specialist 2 within the New York State Office for the Prevention of Domestic Violence. The incumbent will be actively involved in the fiscal and programmatic oversight of the agency contract portfolio. Additional responsibilities will include vendor outreach, drafting of procurements, and other duties as assigned.Duties include but may not be limited to: • General administrative oversight of the agency contract portfolio including the Enough is Enough program and the NYS Domestic and Sexual Violence Hotline.• Provide guidance of agency spending through appropriate control systems and/or agencies including OSC, DOB, and SFS.• Act as the liaison to the Division of Minority and Women-Owned Businesses and Division of Service-Disabled and Veteran Owned Businesses and monitoring of agency purchasing to achieve and exceed goals.• Perform routine administrative processes associated with agency contracts, reviews contractor performance and compliance.• Perform contract monitoring tasks including addressing any necessary contract modifications.• Publish contract and procurement requirements for bidders.• Develop, evaluate and/or review contracts, Requests for Proposals (RFPs), Invitation for Bids (IFBs), Requests For Qualifications (RFQ’s), Requests For Information (RFI’s), Requests for Application (RFA’s), Sole/Single Source Procurements, and other related financial documents.• Other duties as assigned.

Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS)* and applicants must meet the following minimum qualifications to be considered for this position:This title includes a traineeship opportunity, and applicants will be appointed to the appropriate level* based on their experience and education. Required experience: professional experience managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms. Master's and higher-level degrees will substitute for one year of required experience. *Contract Management Specialist level requirements:• Contract Management Specialist Trainee 1 (equated to SG-14): bachelor or higher degree. • Contract Management Specialist Trainee 2 (equated to SG-16): bachelor or higher degree and one year of required experience.• Contract Management Specialist 1, SG-18: bachelor or higher degree and two years of required experience. Applicants may also be appointed to this position if currently reachable on the appropriate eligible list for this title OR are a current New York State employee with one year or more of qualifying permanent service in a position allocated to a Grade 11 or above and eligible for transfer under Section 52.6, 70.1 or 70.4 of the Civil Service Law.Preferred Qualifications:• Expertise in New York State governmental affairs, non-profit grant administration.• Experience in the field of domestic violence service provision. • High proficiency with Excel, SharePoint, and the Statewide Financial Systems (SFS) is preferred. • Budgetary experience.

Additional Comments NOTE ON TELECOMMUTING: OPDV employees may be approved for a maximum of 50% telecommuting; however, they are required to apply and obtain approval through management to telecommute in accordance with the agency’s Telecommuting Program Guidelines.The Office for the Prevention of Domestic Violence (OPDV) is an equal opportunity employer, and we recognize that diversity in our workforce is critical to fulfilling our mission. We are committed to the diversity of our staff and encourage applicants from all communities to apply.The Office of General Services provides human resources support for the Office for the Prevention of Domestic Violence. To apply for this vacancy, candidates must email a detailed resume providing specific, verifiable information about their qualifying experience to HRresumes@ogs.ny.gov and they must reference the above posting number. This must be received in the OGS Division of Human Resources Management by the closing date, or your response will not be considered.New York State is an Equal Opportunity/Affirmative Action Employer.

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources/JHG

Telephone 518-473-5282

Fax 518-486-1631

Email Address HRresumes@ogs.ny.gov

Address

Street NYS Office of General Services, HRM

31st Floor Corning Tower, Empire State Plaza

City Albany

State NY

Zip Code 12242

Notes on Applying Please submit a resume and cover letter detailing how you meet the minimum qualifications. Indicate the Position Title & Vacancy ID number of each position you are applying to.