Job Description:

We are searching for Branch Administrator who is interested in getting into a construction company.

Answer telephones and direct calls to appropriate person/department. Dispatch service technicians to service calls and maintain neat and orderly log of service calls. File, photocopy, fax, scan and download documents. Prepare letters and memos as directed. Prepare monthly service invoicing and documents. Support 'Total Service' data entry. Maintain neat and orderly records, office supply cabinets, vendor catalog shelves and office area. Prepare correspondence, emails, spreadsheets, and various reports. Handle mail/package receipt, distribution, and delivery (via USPS, Fed-Ex, Inter-office Transmittal, etc.). Prepare vendor invoices for transmittal to ACO (Reconcile Packing Slips, Purchase Orders, Invoices). Order service repairs for machines (printers, copiers, etc.) and other office-related services (telephone, data, etc.); order company and general office supplies. Perform various A/P & A/R data entry using various Microsoft Office programs and Total Service including customer/account set-up and edit (A/R), customer billing as directed (monthly, weekly), creating purchase orders as required, inputting time tickets (weekly), and maintaining logs in Excel spreadsheets. Analyze contract documents and distribute to various departments accordingly. Request Certificates of Insurance as required and maintain live and electronic copies. Respond to general inquiries regarding contract status.

Skills:

• 0-1 years of administrative experience, bonus if within the construction industry

• Working knowledge of Microsoft Office programs, Excel, Word, Outlook, and ability to pick up other software systems

Job Type:

This is a Contract-to-Hire position with a duration of 6 Month(s).

Work Environment:

Fully onsite, M-F can start as early as 6am and as late as 7am to 3:30pm (potential for OT weekly). Onsite parking, no fees. Team of 8 in office, will sit alongside the national accounts billing manager (who was just promoted out of this role).

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.