Job Title: Administrative AssistantJob Description

The Administrative Assistant will support our local team in Abilene, TX within our well-balanced, financially stable, and rapidly growing organization. The ideal candidate is energetic, independent, influential, collaborative, and has experience working in a rapidly growing consulting firm or professional services organization. This professional will be proactive and possess strong communication skills that can effectively support the organizational growth and impact of the local Design Group team.

Responsibilities

• Provide general administrative support for a large engineering consulting office

• Greet clients, vendors, recruits, and other visitors in a courteous and professional manner

• Assist with scheduling meetings and preparing conference rooms along with visitor logistics

• Provide assistance with travel arrangements and maintaining an up-to-date Outlook travel calendar

• Process incoming and outgoing courier (FedEx/UPS), fax, and U.S. mail

• Keep lobby/office areas neat and orderly

• Maintain, track, and order office supplies and equipment

• Track material costs utilized by our project teams and generate monthly reports

• Support interview process and new professional onboarding

• Prepare project manuals, binders, and documentation packages as required

• Respond to routine inquiries and provide accurate and organized solutions

Essential Skills

• 2-5 years of solid Administrative/Receptionist experience preferred; entry-level candidates will be considered

• Strong written and verbal communication skills

• Advanced working knowledge of Microsoft Office Suite (PowerPoint, Outlook, Word, and Excel). Experience with Microsoft Visio is a plus

• Professional demeanor, reliable team player, multi-tasker, strong customer service attributes

Additional Skills & Qualifications

• Data entry

• Administration

• Filing

• Front desk

• Customer service

• Administrative skills

Work Environment

Office setting/construction trailer; no hard hat or steel toed shoes required. Systems used include proprietary software and the Microsoft Office suite. The position offers flexible hours, generally Monday to Friday, 8-hour days. Training will be provided on the job. The work environment is supportive, with opportunities for career advancement to roles such as office lead or office manager.

Pay and Benefits

The pay range for this position is $28.00 - $33.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Addison,TX.

Application Deadline

This position is anticipated to close on Feb 10, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.