Summary This position is located at the Great Plains Area Office, Office of Environmental Health and Engineering within the Division of Facilities Management in Aberdeen, SD. The purpose of this position is to perform a wide variety of administrative tasks associated with maintaining and supporting the work performed within the organization. The incumbent reports to the Director of Facilities Management or designee. Responsibilities Processing a wide variety of budgetary transactions and compiling status of funds, and associated reports. Reviews vouchers and purchase requests for accuracy. Compiles and distributes information for use in community profiles, injury reports, position papers. Logs and distributes environmental health survey reports. Independently composes letters and memorandums, manages calendar and appointment schedules, collects and reports data, makes travel arrangements and process reimbursement claims. Requirements Conditions of Employment Selectee may be subject to a probationary/trial period ESEP appointees typically serve a two year trial period U.S. Citizenship is required Selective Service Registration is required for males born after 12/31/1959 Successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit www.dhs.gov/E-Verify/. You will need to set up direct deposit so we can pay you. Background Investigation: If you are selected for this vacancy, you must undergo a pre-employment fingerprint check and background investigation. Fingerprint results and background investigation documentation must be cleared prior to hire. After you begin your employment, your continued employment is contingent upon the outcome of a complete background investigation as determined by the sensitivity level of your position. The investigation must find that you are suitable for Federal employment in your position. If you are found not suitable, you will be terminated after you begin work. If you make a false statement in any part of your application, you may not be hired; you may be fired after you begin work; or subject to possible criminal charges. You may be subject to a credit check as a part of the background investigation process. Qualifications To qualify for this position, your resume must state sufficient experience and/or education, to perform the duties of the specific position for which you are applying. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; social). You will receive credit for all qualifying experience, including volunteer and part time experience. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week. EXPERIENCE AND EDUCATION REQUIREMENTS GS-05: Four (4) years of education above high school OR one (1) year of specialized experience equivalent to at least the GS-04 grade level performing the following type of work and/or tasks: Performing clerical work such as preparing, receiving, reviewing and verifying documents; Maintaining office records; Locating and compiling data or information from files and other data sources; Preparing vouchers and other financial documents. GS-06: One (1) year of specialized experience equivalent to at least the GS-05 grade level performing the following type of work and/or tasks: Creating a variety of correspondence in proper formats using word processing programs; Maintaining manual and electronic calendars to add, delete, or change meetings; Processing a wide variety of budgetary transactions; Serving as a receptionist or point-of-contact for an office; and performing data entry into an automated timekeeping system. GS-07: One (1) year of specialized experience equivalent to at least GS-06 grade level performing the following type of work and/or tasks: Managing calendars and meeting schedules for higher level staff; Performing specialized office tasks in support of a unit including screening training requests; Compiling information from a variety of sources to prepare reports; Processing a wide variety of budgetary transactions. PROFICIENCY REQUIREMENTS In addition to meeting experience or education requirements, applicants for this position must show possession of the following skills, as appropriate. Applicants may meet this requirement by passing the appropriate performance test, presenting a certificate of proficiency from a school or other organization authorized to issue such certificate by the Office of Personnel Management local office, or by self-certifying their proficiency. 40 words per minute typing speed. Performance test results and certificates of proficiency are acceptable for 3-years. Agencies may verify proficiency skills of self-certified applicants by administering the appropriate performance test: 40 words per minute typing speed (words per minute are based on a 5-minute sample with three or fewer errors) Time In Grade Federal employees in the competitive service are also subject to the Time-In-Grade Requirements: Merit Promotion (status) candidates must have completed one year of service at the next lower grade level. Time-In-Grade provisions do not apply under the Excepted Service Examining Plan (ESEP). You must meet all qualification requirements within 30 days of the closing date of the announcement. Education There are no education requirements, however if you are substituting education for experience you are strongly encouraged to submit a copy of your transcripts or a list of your courses including titles, credit hours completed, and grades. Unofficial transcripts will be accepted in the application package. Official transcripts will be required from all selectees prior to receiving an official offer. Only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education may be credited. Applicants can verify accreditation at the following website: https://www.ed.gov/accreditation. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit https://sites.ed.gov/international/recognition-of-foreign-qualifications/. Additional Information This position is eligible for workplace flexibilities which may include remote work or telework options, and/or flexible work scheduling. These flexibilities may be requested in accordance with the HHS Workplace Flexibilities policy. https://www.hhs.gov/about/agencies/asa/ohr/hr-library/990-1/index.html. Additional selection(s) of candidates may be possible within 240 days from the date the certificate of eligibles was issued for this announcement. This position is covered by a Bargaining Unit. This position has promotion potential to the GS-07 grade level. Promotion to the next grade level is at management's discretion and is based on your demonstrated ability to perform the higher level duties, the continuing need for the higher level duties, and "Regulatory/Administrative" approval. Promotion to the next higher grade level is not guaranteed and no promise of promotion is implied.