Job Title: Housing Coordinator

Department: Sales

Reports To: Vice President of Sales

FLSA Status: Hourly Non- Exempt

Compensation: $21.00- $24.00 an hour based on experience

Job Summary:

Primary responsibility to manage Passkey Housing CRM system; conduct and track group room night pickup and history. Assist sales managers by helping with leads, contracting documents, follow-up, expedition of bid books, creating presentations and proposals. Supports Vice President of Sales on all administrative tasks to include expense reports, purchase order, check request etc.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Coordinates all efforts as it relates to managing the Passkey Housing CRM system

• Collect pre-arrival hotel pick-up reports on a 90/60/30 day interval

• Collect post-departure hotel pick-up reports and impute the information into Ungerboeck

• Set up and staff housing desk during active events

• Conduct group history requests for the sales team

• Work closely with the sales team to prepare for site visits, trade shows and other promotional activities during regular business hours, nights and weekends

• Assist with the maintenance and retrieval of general file information and special projects

• Assist sales staff with bid proposal creation and assembly

• Coordinate hotel proposals as they apply to bid proposals

• Provide assistance for promotional mailings

• Assist sales staff with preparation for sales presentations and site visits

• Responsible for outgoing mail generated by the Sales Team, to include but not limited to: Contracts, information request letters, brochures, and/or informational inserts as required

• Handle incoming sales inquiries when necessary

• Work closely with the Senior Sales Manager and Director of Sales to ensure all tasks are completed in a timely manner

• Perform other duties as assigned

Requirements:

• Two-year degree from an academic institution, plus two years’ experience in an administrative capacity

• Must have experience with Passkey Housing CRM system

• Excellent word processing/typing skills

• Strong communication and organization skills, both written and verbal

• Knowledge of Microsoft Office (Word, Excel, Access, PowerPoint) computer software

• Able to work nights and weekends for special events

Recruiter- Wendy Canahui

ASM- Toyota-Arena

4000 E. Ontario Center Parkway Ontario, CA. 91764

Note　The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. This document in no way states or implies that these are the only duties to be performed by the employee occupying this position.　ASM Global is an Equal Opportunity/Affirmative Action employer, and encourages women, minorities, individuals with disabilities, and protected veterans to apply. We are a VEVRAA Federal Contractor. Applicants who need reasonable accommodations to complete the application process may contact (909)244-5500 for further assistance.