Description We are offering a contract to hire employment opportunity for an organized and detail-oriented Service Administrative Assistant in the construction industry. This role is based in Columbus, Ohio and will involve various administrative and accounting responsibilities to support our branch office.

Responsibilities:

• Provide administrative support including general clerical duties and purchasing responsibilities.

• Handle accounts receivable and track past due accounts.

• Maintain all records in our database, including opening tickets, creating new sites, and managing monthly work orders.

• Take incoming service calls and distribute them to the appropriate parties.

• Handle all billing tasks in our database.

• Manage accruals for the service and inspection departments.

• Process payroll for inspectors and service fitters.

• Order material for all service fitters and inspectors.

• Schedule all inspections for service jobs and distribute them to subcontractors.

• Track all permits for service jobs and prepare them for submittal to the appropriate city.

• Assist Service Manager with scheduling manpower for service and inspections.

• Attend weekly service meetings and take notes to submit to Corporate.

• Utilize skills in basic office equipment, data entry, MS Office, and calendar management. Requirements • Minimum of 2 years experience in an administrative role, preferably within the construction industry

• Proficiency in basic office skills such as filing, photocopying, and mail distribution

• Ability to operate basic office equipment including printers, fax machines, and telephones

• Excellent communication skills, both verbal and written

• Experience in data entry, with a high level of accuracy and attention to detail

• Familiarity with MS Office Suite including Word, Excel, and PowerPoint

• Experience in handling a multi-line phone system, including transferring calls and taking messages

• Proficient in calendar management and scheduling appointments

• Ability to manage multiple tasks and priorities in a fast-paced environment

• High level of professionalism and ability to maintain confidentiality

• Strong organizational skills and attention to detail

• Ability to work collaboratively with a team as well as independently.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .